Bid Manager x 2 - Leatherhead (hybrid working)

Swan Recruitment Ltd.; Leatherhead; Hybrid; GBP 45,000 - 75,000; Full time

Benefits offered by this job

Hybrid working

Job summary

Swan Recruitment Ltd. seeks a Bid Manager for a Leatherhead-based role with hybrid working (3 days in office, 2 remotely). Start ASAP, 40 hours per week, 6 months with potential for extension.

BPSS clearance required; project: DNTS. Coordinate governance, development of bid responses and stakeholder engagement across Defence/Nuclear domains. Responsibilities include leading bid lifecycle, strategy development, content coordination across technical, management and commercial volumes, and ensuring

Qualifications

• Experience in Bid Management within Defence, Nuclear, Government or regulated sectors.
• Knowledge of public sector procurement processes and tendering.
• Strong organisational and communication skills; able to manage multiple priorities.
• Ability to lead cross-functional teams and drive bid wins.

Responsibilities

• Lead and manage the entire bid lifecycle from qualification to submission and post-submission.
• Develop and implement bid strategies aligned with customer requirements and business objectives.
• Manage bid schedules, deliverables, reviews and governance activities.
• Coordinate multidisciplinary bid teams and ensure timely delivery of high-quality content.

Skills

Bid Management

Proposal Development

Stakeholder Engagement

Governance

Risk Management

Team Coordination

Job description

Bid Managerx 2- Leatherhead (hybrid working)

• Leatherhead, Surrey

Bid Manager x 2

Please advise rate sought. Inside IR35 work engagement (PAYE / Umbrella)

Start – ASAP

Location - Leatherhead

Hybrid working: 3days in the office, 2days remotely.

40 hours per week.

Duration – 6 months. Potential for longer

Project – DNTS

BPSS security clearance.

Purpose OF The Role

To manage bid governance, coordinating proposal development activities, ensuring compliance with customer requirements, and fostering collaboration across the business to maximise win probability. This role will also support the development of bid processes, knowledge management and continuous improvement initiatives across theDefence Nuclear Technology Solutions (DNTS) business

Responsibilities

Primary Responsibilities

Bid Leadership & Management

• Lead and manage the entire bid lifecycle from opportunity qualification through submission and post-submission activities.
• Develop and implement bid strategies aligned with capture plans, customer requirements and business objectives.
• Manage bid schedules, deliverables, reviews and governance activities to ensure successful submission outcomes.
• Coordinate multidisciplinary bid teams and maintain focus on customer requirements, win themes and evaluation criteria.

Proposal Development & Coordination

• Lead the planning, development and production of proposal responses across technical, management, commercial and pricing volumes.
• Coordinate Bid Writers, Proposal Managers, Subject Matter Experts and key contributors to ensure timely delivery of high-quality content.
• Ensure technical, management and commercial responses present a coherent, compelling and customer-focused solution.
• Review and challenge proposal content to improve compliance, quality, clarity and competitiveness.

Stakeholder Engagement

• Collaborate with Business Development, Capture Managers, Operations, Technical Authorities, Commercial, Legal and Supply Chain teams throughout the bid lifecycle.
• Facilitate bid workshops, kick-off meetings, review sessions and governance activities.
• Engage with partners, subcontractors and suppliers to coordinate contributions and ensure proposal integration.
• Provide regular progress updates, risk reporting and recommendations to senior stakeholders.

Bid Governance & Compliance

• Ensure compliance with customer requirements, public procurement regulations and company governance processes.
• Coordinate bid reviews, action tracking and submission assurance activities.
• Maintain bid documentation, audit trails and submission records.
• Track, collate and coordinate responses to pre- and post-submission clarifications.

Risk & Opportunity Management

• Identify commercial, technical, operational and delivery risks associated with pursuits.
• Develop mitigation plans and work with stakeholders to address risks proactively.
• Support solution development and pricing activities to improve competitiveness and deliverability.

Continuous Improvement

• Analyse bid outcomes, customer feedback and lessons learned to improve future performance.
• Support the development and improvement of bid processes, templates and knowledge management systems.
• Promote adoption of bid management best practice, including Shipley and APMP methodologies.

Secondary Responsibilities

• Support Bid Directors on strategically important pursuits and portfolio management activities.
• Assist Capture Managers, Proposal Managers, Bid Writers and Coordinators in organising bid teams and deliverables.
• Maintain and develop bid libraries, templates, case studies and reusable content resources.
• Support resource planning and bid workload forecasting across multiple concurrent opportunities.
• Contribute to pipeline reviews, growth initiatives and pursuit planning activities.
• Support partner and supply chain engagement activities during pursuits where required.

Responsibilities

Primary Responsibilities

Bid Leadership & Management

• Lead and manage the entire bid lifecycle from opportunity qualification through submission and post-submission activities.
• Develop and implement bid strategies aligned with capture plans, customer requirements and business objectives.
• Manage bid schedules, deliverables, reviews and governance activities to ensure successful submission outcomes.
• Coordinate multidisciplinary bid teams and maintain focus on customer requirements, win themes and evaluation criteria.

Proposal Development & Coordination

• Lead the planning, development and production of proposal responses across technical, management, commercial and pricing volumes.
• Coordinate Bid Writers, Proposal Managers, Subject Matter Experts and key contributors to ensure timely delivery of high-quality content.
• Ensure technical, management and commercial responses present a coherent, compelling and customer-focused solution.
• Review and challenge proposal content to improve compliance, quality, clarity and competitiveness.

Stakeholder Engagement

• Collaborate with Business Development, Capture Managers, Operations, Technical Authorities, Commercial, Legal and Supply Chain teams throughout the bid lifecycle.
• Facilitate bid workshops, kick-off meetings, review sessions and governance activities.
• Engage with partners, subcontractors and suppliers to coordinate contributions and ensure proposal integration.
• Provide regular progress updates, risk reporting and recommendations to senior stakeholders.

Bid Governance & Compliance

• Ensure compliance with customer requirements, public procurement regulations and company governance processes.
• Coordinate bid reviews, action tracking and submission assurance activities.
• Maintain bid documentation, audit trails and submission records.
• Track, collate and coordinate responses to pre- and post-submission clarifications.

Risk & Opportunity Management

• Identify commercial, technical, operational and delivery risks associated with pursuits.
• Develop mitigation plans and work with stakeholders to address risks proactively.
• Support solution development and pricing activities to improve competitiveness and deliverability.

Continuous Improvement

• Analyse bid outcomes, customer feedback and lessons learned to improve future performance.
• Support the development and improvement of bid processes, templates and knowledge management systems.
• Promote adoption of bid management best practice, including Shipley and APMP methodologies.

Secondary Responsibilities

• Support Bid Directors on strategically important pursuits and portfolio management activities.
• Assist Capture Managers, Proposal Managers, Bid Writers and Coordinators in organising bid teams and deliverables.
• Maintain and develop bid libraries, templates, case studies and reusable content resources.
• Support resource planning and bid workload forecasting across multiple concurrent opportunities.
• Contribute to pipeline reviews, growth initiatives and pursuit planning activities.
• Support partner and supply chain engagement activities during pursuits where required.

Experience Requirements

Experience

• Relevant experience in Bid Management within Defence, Nuclear, Government, Infrastructure or similarly regulated sectors.
• Demonstrable experience managing complex competitive bids from qualification through submission.
• Experience coordinating multidisciplinary teams across technical, operational, commercial and business functions.
• Strong understanding of public sector procurement and tendering processes.
• Excellent organisational skills with the ability to manage multiple priorities and deadlines.
• Strong presentation, communication and stakeholder management skills.
• Demonstrated ability to work under pressure while maintaining quality and compliance.

Technical Skills / Knowledge

• Strong understanding of Bid Management, Capture Management and Business Development best practices.
• Knowledge of UK Public Sector Procurement regulations and frameworks.
• Experience applying Shipley, APMP or equivalent bid management methodologies.
• Strong proposal development, content management and review skills.
• Effective risk management, planning and organisational capabilities.
• Excellent written, verbal and presentation skills.