Bid Manager

TN United Kingdom; Guildford; On-site; GBP 29,000 - 35,000; Full time

Job summary

An established industry player is seeking a skilled Bid Manager to lead the bid process for projects up to £35m in Guildford. This role involves managing all aspects of bid production, from strategy development to team coordination, ensuring that bids are well-prepared and competitive. The ideal candidate will possess strong project management skills, excellent communication abilities, and a deep understanding of the construction industry. Join this dynamic team and make a significant impact on the business's growth and success.

Qualifications

• In-depth knowledge of bid management and production.
• Strong understanding of the construction industry and pricing.

Responsibilities

• Manage the bid process from pre-construction to award.
• Coordinate post-tender negotiations with clients and stakeholders.

Skills

Project Management

Bid Strategy

Communication Skills

Negotiation Skills

Team Management

Judgement

Planning

Risk Assessment

Budget Control

Job description

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We're looking for a talented and experienced person to join our team in Guildford and to make a positive impact within our growing business. Managing the bid process from pre-construction through to successful award for projects up to £35m.

Purpose

To manage the individual project bid process to ensure that a properly considered and coordinated bid can be presented for adjudication.

Key Responsibilities

1. Establish and request all necessary resources to be provided to suit the particular tender, prior to bid commencement date.
2. Check and acknowledge tender documents and amendments.
3. Ensure that details are entered on RIMS, additionally programme and monitor staff resource.
4. Arrange tender launch meeting.
5. Produce a Bid Strategy and brief tender team.
6. Ensure correct selection of subcontractors and suppliers for key packages.
7. Organise distribution of tender documents/amendments for appropriate parties.
8. Arrange tender submission document production and checking.
9. Ensure appropriate members of the bid team answer queries from subcontractors/suppliers.
10. Arrange site visits as necessary.
11. Ensure risk analysis and Risk register are produced.
12. Request further information from Client/Design Team and arrange meetings if required.
13. Hold internal meetings to review design alternatives and value management.
14. Ensure pricing reflects the proposed methodology.
15. Agree proposed Prelims.
16. Liaise with builders conference.
17. Coordinate post-tender negotiations with the client.
18. Ensure final 'Green Sheet' is fully distributed prior to adjudication.
19. Maintain and pursue business development opportunities.
20. Ensure that final tender information is entered on RIMS.
21. Attend handover meeting and brief team on tender bid.
22. Organise and lead Design Team meetings, D&B (if no Design Manager involved).
23. Undertake project debrief, eliciting feedback from sites, to improve construction.
24. Manage second stage.

Knowledge, Skills & Qualifications

Knowledge

• Knowledge of bid management and production.
• Knowledge of the construction industry.
• Knowledge of pricing and costing.
• Knowledge of best practice.

Skills

• Project Management.
• Bid Strategy, production and process.
• Excellent communication skills, both internally and externally.
• Negotiation and presentation skills.
• People and Team Management.
• Judgement - understanding complex project documentation and ability to draft clear papers on commercial issues.
• Planning - formulating strategies and tactics for projects and issues.
• Risks - assessing, understanding, and communicating project risks, identifying their significance.
• Proposals - clearly expressing proposals for added value in bids.
• Budget Control - managing bid costs and budgets to ensure over recoveries.

Organisational Requirements

Change & Innovation - be adaptable and open to new ways of working. Think of innovative solutions and see patterns or connections between situations.

Developing People - facilitate learning and development of oneself and others, adapting leadership style accordingly.

Communication and Influence - work with and manage multiple stakeholders, solve client problems, and push back when needed. Resolve conflicting priorities proactively.

Building Confidence - generate shared purpose and commitment, support team effectiveness, and encourage contribution.

Stakeholder Focus - anticipate, meet, and exceed stakeholder needs and expectations.

Results Orientation & Goal Setting - improve performance through targets, measurement, reviews, and process improvements.