Bid Executive

Circet IRE & UK; Slough; On-site; GBP 30,000 - 48,000; Full time

Benefits offered by this job

25 days annual leave per annum

Life assurance

Employee Assistance Programmes

Career development opportunities

Job summary

Circet IRE & UK is seeking a Bid Executive to join our team in Slough or East Kilbride. You will support bid preparation, coordination, and submission across energy infrastructure projects, including EV charging and substation work.

The role requires experience in portal management, tender administration, and proposal development within engineering, utilities, or construction environments. You will help build bid libraries and governance processes throughout the bid lifecycle.

Qualifications

• Strong understanding of tendering and procurement processes.
• Excellent written communication, proofreading, and document management skills.
• High attention to detail, with ability to interpret client requirements, technical specifications, and contractual documentation.
• Excellent organisational skills with the ability to manage multiple deadlines simultaneously.
• Proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint, and SharePoint.
• Experience supporting bids within Energy or Infrastructure sectors.
• Familiarity with procurement platforms; Achilles, Ariba, Jaggaer, CTM, Bravo, In-Tend, and similar systems.
• Familiarity with CRM software, such as Salesforce, to support performance reporting.

Responsibilities

• Prepare, coordinate, and submit high-quality bids, tenders, PQQs, EOIs, and framework submissions.
• Support the production of compelling, customer-focused written responses that clearly communicate Circet's technical expertise, project experience, and value proposition.
• Work closely with operational, engineering, commercial, HSEQ, and business development teams to gather information required for tender submissions.
• Review tender documentation and ensure all responses comply with client requirements and evaluation criteria.
• Proofread and edit submissions to ensure accuracy, consistency, and a professional presentation.
• Maintain and continuously improve the company bid library, project case studies, CV database, and supporting documentation.
• Coordinate internal bid review meetings and manage contributor actions to ensure submission deadlines are achieved.
• Support post-tender activities, including clarification responses, presentations, and lessons learned reviews.
• Track tender outcomes and client feedback to support continuous improvement, utilising Salesforce.
• Support the administration and response of framework call-offs.

Skills

Tendering processes

Written communication

proofreading

Attention to detail

Organisational skills

Microsoft Office

SharePoint

Salesforce CRM

Procurement platforms

Tools

Salesforce

SharePoint

Ariba

Jaggaer

CTM

Bravo

In-Tend

Achilles

Job description

Circet Energy are looking for a Bid Executive to join our team in Slough or East Kilbride.

Working with Circet

Circet Ireland & UK have built an ever growing portfolio of specialist services. As part of a global group, we are specialists in the deployment and maintenance of telecommunications and energy infrastructure, working with both major operators and local players across Ireland and the UK.

We are driven to be innovative and proactive in delivering solutions that meet our clients' expectations, while maintaining the highest standards of quality, safety, and integrity. Our success is built on teamwork, trust, and a strong commitment to our people.

With over 4,000 employees across Ireland and the UK, we continue to bring people together to shape resilient, future proof infrastructure and deliver high quality services for our customers.

About the role:

The successful candidate will support the preparation, coordination, and submission of high-quality bids and tenders across our Energy Division, helping secure opportunities within EV Charging Infrastructure, Transmission & Distribution, Renewable Energy, Battery Energy Storage Systems (BESS), Substations, and Utility Infrastructure projects.

The ideal candidate will have experience in portal management, tender administration, and proposal development within an engineering, utilities, infrastructure, or construction environment. The role will also involve the administration of BMS documents, building bid content libraries, and supporting governance and approval processes throughout the bid lifecycle.

Responsibilities of a Bid Assistant:

• Prepare, coordinate, and submit high-quality bids, tenders, PQQs, EOIs, and framework submissions
• Support the production of compelling, customer-focused written responses that clearly communicate Circet's technical expertise, project experience, and value proposition
• Work closely with operational, engineering, commercial, HSEQ, and business development teams to gather information required for tender submissions
• Review tender documentation and ensure all responses comply with client requirements and evaluation criteria
• Proofread and edit submissions to ensure accuracy, consistency, and a professional presentation
• Maintain and continuously improve the company bid library, project case studies, CV database, and supporting documentation
• Coordinate internal bid review meetings and manage contributor actions to ensure submission deadlines are achieved
• Support post-tender activities, including clarification responses, presentations, and lessons learned reviews
• Track tender outcomes and client feedback to support continuous improvement, utilising Salesforce
• Support the administration and response of framework call-offs

Knowledge & Skills Requirements:

• Strong understanding of tendering and procurement processes, though experience in a similar role
• Excellent written communication, proofreading, and document management skills
• High attention to detail, with ability to interpret client requirements, technical specifications, and contractual documentation
• Excellent organisational skills with the ability to manage multiple deadlines simultaneously
• Proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint, and SharePoint
• Experience supporting bids within Energy or Infrastructure sectors
• Familiarity with procurement platforms; Achilles, Ariba, Jaggaer, CTM, Bravo, In-Tend, and similar systems
• Familiarity with CRM software, such as Salesforce, to support performance reporting

Why work in Circet?

• Be part of a company that encourages involvement, diversity and inclusion
• Be part of a company that nurtures excellence and develops leaders
• Be part of a company that encourages personal development and career progression through our further education programme, mentoring programme and pathway programme
• Be part of a company that is dedicated to making a difference through our Corporate Social Responsibility
• You will get a competitive salary and a benefits package which includes 25 days annual leave per annum, life assurance, access to Employee Assistance Programmes and access to career developmental opportunities

Circet IRE & UK is an inclusive organisation and welcomes all applications. Our mission is to create a workforce that consists of individuals with talent, skills and potential across all areas of our business. We celebrate diversity and we are committed to creating an inclusive environment for all employees.