Bid Coordinator

Millbank Holdings; Swindon; On-site; GBP 28,000 - 42,000; Full time

Job summary

Millbank Holdings Ltd is seeking a Bid Coordinator to support the bid team with PQQs, bid documentation, and high-quality submissions. You will coordinate content from contributors and ensure deadlines are met, while producing clear graphics for proposals.

You will aid with document control, knowledge management, and general bid-related administrative tasks, contributing to a compliant and timely submission process.

Qualifications

• Proven experience in bid coordination, managing PQQs, or supporting tender submissions.
• Extensive knowledge of bid processes, documentation standards, and compliance requirements.
• Editing, proofreading, and producing graphics for proposals.
• Strong organisational abilities and stakeholder management.

Responsibilities

• Prepare and proofreading bid documents to ensure accuracy and compliance.
• Create graphics such as flowcharts and organisation charts for submissions.
• Organise content from contributors and maintain bid records.
• Support document control, knowledge management, and bid-related administrative tasks.

Skills

Bid coordination

PQQs

Tender submissions

Content development

Graphics creation

Documentation management

Tools

Document management systems

Bid tracking tools

Job description

Are you proven in managing PQQs and tender submissions within a busy bid environment, with a track record of high-standard, compliant documentation?

Do you possess extensive experience supporting bid teams with content development, graphics creation, and ensuring timely delivery of proposals?

The Opportunity

Join a company committed to excellence, sustainability, and continuous improvement. Known for fostering a collaborative and inclusive culture, this organisation encourages innovation and values its people. With a focus on integrity and support, it stands out for its commitment to delivering high-quality projects and creating a positive workplace environment where employees can thrive and develop their careers.

The Role

As Bid Coordinator, you will support the bid team by managing PQQs, coordinating bid documentation, and producing high-quality submissions in line with client requirements and deadlines. Daily responsibilities include preparing and proofreading bid documents, creating graphics such as flowcharts and organisation charts, organising content from contributors, and maintaining bid records. You will also assist with document control, knowledge management, and supporting bid-related administrative tasks.

• Proven experience in bid coordination, managing PQQs, or supporting tender submissions.
• Extensive knowledge of bid processes, documentation standards, and compliance requirements.
• Expert skills in editing, proofreading, and producing graphics for proposals.
• Strong organisational abilities, with experience managing multiple deadlines and stakeholders.
• Familiarity with document management systems and bid tracking tools.

Millbank Holdings Ltd is an equal opportunities employer committed to creating an inclusive and diverse workforce. We welcome applications from all suitably qualified individuals, regardless of background, and encourage candidates from underrepresented groups to apply.

We are proud to be a member of the Disability Confident Scheme, and we are committed to ensuring an accessible and supportive recruitment process for everyone. If you require any adjustments at any stage, please let us know and we'll do our best to accommodate.

Millbank operates as both an Employment Agency and an Employment Business