Bid Writer & Coordinator

Service Care Solutions; Portsmouth; On-site; GBP 35,000 - 45,000; Full time

Job summary

Service Care seeks a Bid Writer & Coordinator in Portsmouth to manage quality bid and tender responses across public sector opportunities. The role collaborates with estimating, delivery and marketing teams to meet submission deadlines and maintain content libraries.

You will coordinate schedules, publish news and case studies, design branded documents, and support accreditation submissions. A relevant English/Marketing degree or equivalent experience is preferred, with five GCSEs including

Qualifications

• Experience in bid writing, bid coordination or marketing, preferably for public sector tenders.
• Strong written communication and ability to tailor content to audiences.
• Excellent organisation and ability to manage competing deadlines.
• Confident working with colleagues at different levels to gather information and finalize submissions.
• Experience with web content/newsroom tools or design software is beneficial.

Responsibilities

• Write qualitative bid and tender responses, liaising with operational teams to gather technical information.
• Review and maintain the bid content library for accuracy and currency.
• Collate selection questionnaires and tender responses, coordinating input from estimating and delivery teams to meet deadlines.
• Maintain bid schedules, databases and tender folders.
• Monitor bid and enquiry inboxes and track opportunities.
• Arrange meetings, circulate weekly agendas and record decisions.
• Maintain website content, social media, and internal communications feeds.
• Prepare news stories, case studies, client newsletters and other marketing materials.
• Check branded documents for accuracy, presentation and consistency with company standards.
• Support other departments with accreditation submissions and document design.

Skills

Strong written communication

Attention to detail

Organisation

Stakeholder coordination

Education

GCSEs including English & Maths

Degree/HND in English/Marketing or similar

Tools

Drupal

InDesign

Illustrator

Microsoft Office

Job description

Job Title: Bid Writer & Coordinator Location: Portsmouth PO2 Work Pattern: 40 hours per week Type: Permanent Salary: £35,000 - £45,000

Key responsibilities

• Write qualitative bid and tender responses, working with operational teams to gather technical information.
• Review and maintain the bid content library, ensuring information remains accurate and current.
• Collate selection questionnaire and tender responses, coordinating input from estimating and delivery teams to meet submission deadlines.
• Maintain bid schedules, databases and tender folders.
• Monitor bid and enquiry inboxes and track potential opportunities.
• Arrange meetings, circulate weekly agendas and record decisions.
• Maintain website content, social media channels and the internal staff communications feed.
• Prepare news stories, case studies, client newsletters and other marketing materials.
• Check branded documents for accuracy, presentation and consistency with company standards.
• Support other departments with accreditation submissions and document design.

Essential Criteria

• Experience in a similar bid writing, bid coordination or marketing role, ideally supporting public sector tenders within construction, housing maintenance or facilities management.
• Strong written communication skills, with the ability to tailor content to different audiences.
• Excellent organisation and attention to detail, with the ability to manage competing deadlines.
• Confidence working with colleagues at different levels to gather information and finalise submissions.
• Strong IT skills, including Microsoft Office.
• Experience using a web content management system such as Drupal, or design software such as InDesign or Illustrator, is essential.
• An eye for visual design would be advantageous.
• Five GCSE passes, including English and Maths.
• A relevant degree, HND or equivalent qualification in English, Marketing or a similar subject, or two to five years’ relevant recent experience.