Bid Coordinator

Building Design Partnership Limited; Manchester; Hybrid; GBP 35,000 - 52,000; Full time

Benefits offered by this job

Profit share

Private medical insurance

Life insurance

Hybrid working policy

Job summary

Building Design Partnership Limited (BDP) is expanding its international work-winning team and seeks an experienced Bid Coordinator to drive bid responses across local, national and international opportunities. You will coordinate bids, format submission documents in In-Design, and support business development with content for newsletters and awards entries.

You will report to the Regional Team Leader and collaborate with bid managers, senior management and technical leads, applying excellent

Qualifications

• Bid management experience with exposure to procurement or tender processes.
• Excellent written English communication skills.
• Organised and methodical approach to work.
• Ability to format, proofread and manage submission documents to tight deadlines.
• Strong knowledge of InDesign and MS Office applications.

Responsibilities

• Coordinate bids and manage submission documents.
• Produce and format submission documents with the bids team and technical leads.
• Interpret bid deliverables and relay requirements to the team.
• Input data into marketing systems (contacts, CVs, project descriptions) and maintain accuracy.
• Support content creation for newsletters and bid collateral.
• Assist with awards submissions and capability statements.

Skills

Bid management

Written English

Organisation

Content formatting

Meeting deadlines

Team collaboration

Confidential handling

Interpersonal skills

Tools

InDesign

Microsoft Office (Word, Outlook, PowerPoint, Excel)

Open Asset

Zoho

Deltek

Job description

BDP is growing its international work-winning team across strategic locations. BDP is one of Europe’s leading multi-disciplinary architecture, design and urbanism practices. We are passionate about creating beautiful places that foster well-being, inclusivity and sustainable futures.

Our passion is reflected in our diverse portfolio covering the full spectrum of the built environment, including healthcare, education, housing, workplace, sport, urbanism, retail, transport, science & research, and mixed-use. This same passion has helped us build a reputation that allows us to collaborate with the best clients in the industry, from innovative entrepreneurs to major players across industries.

BDP is looking for an experienced Bid Coordinator to to join its high performing work-winning team and work closely with bid manager, senior management and technical leads to create compelling responses to local, national and international project opportunities across our practice.

This is an exciting position in which you will engage with sector leaders and directors to support on a range of bid and business development activities. This will involve coordinating bids and preparing submission documents in In-Design, supporting awards entries, developing and managing bidding collateral, supporting business development activities, and assisting at events as well as other work-winning related tasks.

Reporting to the Regional Team Leader, and working as part of an established, supportive, highly effective and successful work-winning team, you willbe organised and methodical with strong writing and interpersonal skills, along with a good understanding of the end-to-end bidding process. Experience within the design or construction industry would be ideal but other backgrounds will be considered. Experience in submitting quality tender submissions is essential.

About us

BDP is a leading, global, multidisciplinary design practice united by a shared purpose: to design a world that’s built for good. For more than 60 years, we've been solving problems, creating innovative spaces, and pushing the boundaries of what’s possible. From the start, we've been pioneers in the world of design, and our legacy is built on the meaningful, people-centred places we've brought to life.

We are a diverse, international practice of architects, engineers, designers, and urbanists. We work closely with our clients, users, and communities to craft spaces for living, working, learning, and enjoying life across the globe. With studios spanning the UK, Ireland, Europe, Asia, and North America, our reach is as broad as our expertise. And since joining forces with Japan’s Nippon Koei in 2016, our ability to deliver integrated, impactful design has only grown stronger.

Our work is rooted in creativity, quality, and collaboration. We believe that great design removes barriers and opens new possibilities, all while meeting the demands of a constantly evolving world. Whether we’re designing homes, workplaces, or public spaces, we always put people at the heart of our thinking, ensuring that the environments we create are not just functional, but also inclusive, beautiful, and socially and environmentally responsible.

We’re proud of the places we've shaped and the lives we've touched, and we are committed to continuing our mission of designing a better, more connected world—one that leaves every place better than we found it.

About you

Key tasks:

• Supporting, and sometimes managing the bid process, programme and documentation, communicating with teams regarding requirements/deadlines, etc.
• Producing, formatting and uploading submission documents, in collaboration with the wider bids team and the designated technical leads.
• Reading and understanding key bid / submission deliverables and conveying this information to relevant team members.
• Inputting content into BDP’s Marketing Information Systems to maintain our marketing information including contacts, CVs, project descriptions and images; ensuring regular updates.
• Liaising with the wider work-winning team regarding new projects, project updates, CV writing etc, supplying content for newsletters, etc.
• Preparing awards submissions.
• Assisting with the compilation of capability statements, pitches and presentations.
• Ensuring that all communication initiatives are consistent with BDP’s brand standards and guidelines.
• Assisting with the organisation of sector / studio events, either in-house or externally.
• Interfacing professionally with clients and consultants, representing BDP positively.
• Providing cover for and support to other bid team members as and when required.
• Any other reasonable duties as required.

Essential skills

• Experience in bid management.
• Excellent communication skills, especially written English.
• Organised and methodical approach.
• Ability to compile / format / proofread submission documents often to tight deadlines.
• Excellent knowledge of InDesign, Microsoft Office applications (Word, Outlook, PowerPoint, Excel).
• Willingness to learn and use BDP’s Marketing Information Management systems effectively (Open Asset, Zoho, Deltek) and provide guidance to other staff in their proper use.
• Ability to build relationships internally and externally.
• Ability to work collaboratively as part of a team.
• Ability to manage own workload in order to meet tight deadlines.
• Possessing a proactive, understanding and flexible approach to dealing with issues and meeting concurrent deadlines.
• Ability to act in a confidential manner when dealing with all BDP activities and not divulge any information concerning the work being undertaken or any other BDP business, either internally or externally.

BDP offers

In return, BDP can offer you a wide range of learning opportunities to encourage personal and professional career development. From sponsorship to profession led CPD events, we also offer annual appraisals and a mentoring scheme that is supported by our internal online learning platform.

We are committed to being an employer of choice and offer a competitive remuneration and benefits package that includes an employee profit share scheme, tax efficient smart benefits, private medical insurance, life insurance, long term sickness insurance, interest free season ticket loans, health screening, opportunity to buy/swap holidays and enhanced maternity and paternity provision, plus many more.

We offer regular international, and studio based social, sporting and charitable events. Some recent events include month-end socials, a hiking club, wellbeing webinars and toolbox talks. Our variety of employee forums gives everyone the platform to have a voice and be heard which drives cultural changes and helps to create an engaged, inclusive organisation.

To find out on more detail about what BDP can offer you, please visit: https://www.bdp.com/en/careers-at-bdp/why-join-bdp/.

BDP is actively fostering an inclusive organisation where people can be themselves and everyone has a sense of belonging. We want our teams to be diverse at every level, reflecting the communities we design for. As designers, we will create spaces for all that promote equity, wellbeing and participation within the built environment. We actively encourage people from a variety of backgrounds with different skills, professional and life experiences, to join us and help us to achieve our aspirations. We also welcome applications from candidates who wish to work flexibly. BDP also operates a hybrid working policy which is usually three days in the office and two days working from home.