Bid & Commercial Coordinator

On Track Group Ltd; Wales; Presencial; GBP 30.000 - 35.000; Jornada completa

Descripción de la vacante

On Track Group Ltd is seeking a proactive Bid & Commercial Coordinator in Bridgend, South Wales. The role supports bid submissions for contractor clients and coordinates our own tender processes, ensuring accuracy and timeliness.

You will work closely with the Director and quantity surveying team, managing tender trackers, supplier questionnaires and commercial records, while coordinating pricing inputs and document assembly for final submission.

Formación

• Experience in bid coordination or commercial administration.
• Strong organisation skills and attention to detail.
• Confident written English, including drafting and proofreading.
• Proficient in Word, Excel and Outlook.
• Ability to manage multiple deadlines simultaneously.

Responsabilidades

• Coordinate tender documents, submission requirements and deadlines.
• Prepare supplier questionnaires and compile supporting compliance information.
• Request and track supplier and subcontractor quotations.
• Maintain tender trackers, clarification logs and commercial records.
• Support payment applications, PO records and invoice tracking.
• Liaise with clients, suppliers and subcontractors to obtain outstanding information.
• Monitor tender portals and framework opportunities for in-house bids.
• Coordinate expressions of interest and tender submissions.
• Draft standard responses and assemble technical contributions from the team.
• Maintain the bid library with CVs, case studies and accreditation documents.
• Format, proofread and check submissions against tender requirements.
• Track enquiries, proposals and follow-ups.

Conocimientos

Bid coordination

Organisational skills

Written English

MS Office (Word, Excel, Outlook)

Herramientas

Microsoft Word

Microsoft Excel

Microsoft Outlook

Descripción del empleo

Bid & Commercial Coordinator

Fast growing commercial consultancy supporting clients across construction and infrastructure.

Location: Bridgend, South Wales

Full or part-time considered with salary pro rata

Salary: £30,000-£35,000 per annum

About the opportunity

We are looking for an organised, proactive Bid & Commercial Coordinator to support two key areas: helping contractor clients with tendering and commercial administration, and coordinating company's own bids and business opportunities.

Working closely with our Director and quantity surveying team, you will help turn enquiries into organised submissions, keep commercial information up to date and ensure deadlines are met.

The role

Supporting contractor clients

• Coordinate tender documents, submission requirements and deadlines.
• Prepare supplier questionnaires and compile supporting compliance information.
• Request and track supplier and subcontractor quotations.
• Maintain tender trackers, clarification logs and commercial records.
• Support our quantity surveyors with payment application documentation, purchase order records and invoice tracking.
• Liaise with clients, suppliers and subcontractors to obtain outstanding information.

Supporting in-house bids

• Monitor tender portals and framework opportunities, highlighting suitable work for review.
• Coordinate expressions of interest, framework applications and tender submissions.
• Draft standard responses and bring together technical contributions from the team.
• Maintain our bid library, including CVs, project case studies, references, policies and accreditation documents.
• Format, proofread and check submissions against the tender requirements.
• Track enquiries, proposals and follow-ups.

You will coordinate and prepare information, with pricing, technical advice and final submission approval provided by the Director or relevant commercial team member.

About you

We are looking for someone who takes ownership of their work, communicates clearly and keeps several deadlines moving at once.

You will have

• Experience in bid coordination, commercial administration or a similar support role.
• Strong organisation skills and attention to detail.
• Confident written English, including drafting and proofreading.
• Good working knowledge of Microsoft Word, Excel and Outlook.
• The confidence to follow up outstanding information professionally.
• The ability to handle confidential client and commercial information carefully.

Experience within construction, infrastructure, engineering or professional consultancy would be an advantage. Familiarity with tender portals, supplier questionnaires and public sector procurement would also be useful.

A quantity surveying qualification is not required

What we offer

• A salary of £30,000-£35,000, depending on experience.
• Consideration of full-time and part-time working arrangements.
• A varied role supporting both client projects and the growth of in-house company.
• Direct access to an experienced commercial and quantity surveying team.
• Opportunities to develop your skills in bidding, procurement and commercial support.
• Scope to take on greater responsibility as the business grows.