Bid Assistant: Pre-Contract Coordination & Client Follow-Up

Zenith SAS; City of Edinburgh; On-site; GBP 30,000 - 42,000; Full time

Job summary

Zenith is seeking an organised, proactive Bid Assistant to support opportunity identification, tender coordination, client follow-up, compliance and submission activity across our engineering and construction business.

You will coordinate bids from enquiry through submission, maintain auditable records, and follow up with clients to confirm progress and capture feedback, while working with Estimators, Commercial, HSEQ, Technical and Business Development teams.

Responsibilities

• Identify opportunities and monitor tender portals, client notifications and frameworks for suitable bids.
• Coordinate bid and PQQ activity from initial review through to final submission, manage deadlines and action owners.
• Follow up submitted quotations, tenders and PQQs with clients to confirm receipt and progress.
• Maintain tender and compliance portal profiles and ensure expiry dates are tracked and updated.

Job description

Zenith is seeking an organised, proactive Bid Assistant to support opportunity identification, tender coordination, client follow-up, compliance and submission activity across our engineering and construction business.

You will coordinate bids from enquiry through submission, maintain auditable records, and follow up with clients to confirm progress and capture feedback, while working with Estimators, Commercial, HSEQ, Technical and Business Development teams.