Bid and Framework Coordinator

RedRock Consulting; West of England; On-site; GBP 34,000 - 48,000; Full time

Job summary

RedRock Consulting is seeking a highly organised Bid and Framework Coordinator to support the CDO. You will own the operational backbone of bid production, managing framework portals, bid tracking, submission coordination and document control.

You will plan bid activity, ensure opportunities meet deadlines and portal requirements, and work closely with SMEs, presales, bid writers and client teams to deliver compliant, well-presented submissions.

Qualifications

• Proven experience managing bids or grants with multiple deadlines and stakeholders.
• Attention to detail in formatting, compliance and version control.
• Plan and facilitate meetings; drive agendas and track actions.
• Proficient with MS Word/Excel/PowerPoint/SharePoint; comfortable using AI tools.
• Build effective relationships across disciplines and levels in the organisation.
• 2+ years in bid, proposal or framework coordination in IT or professional services.
• Familiar with G-Cloud, DOS or Crown Commercial Service frameworks.
• Experience with public sector procurement portals and processes.

Responsibilities

• Own the operational backbone of bid production: framework and portal management, bid tracking, submission coordination and document control.
• Plan and facilitate bid activity; track opportunities, deadlines and portal requirements.
• Ensure submissions are complete, compliant and well presented.
• Collaborate with subject matter experts, presales, bid writers, client account teams and leadership.
• Chair meetings, drive the agenda and hold contributors to deadlines.

Skills

Bid management

Documentation accuracy

Meeting facilitation

Stakeholder relations

Bid coordination exp

Public sector frameworks

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

SharePoint

Microsoft Copilot

Claude AI

Job description

We are looking for a highly organised, confident Bid and Framework Coordinator to report into our Chief Digital Officer (CDO).

At a high level this role owns the operational backbone of our bid production: framework and portal management, bid tracking, submission coordination, and document control. You will plan and facilitate bid activity, keep every opportunity, deadline, and portal requirement on track, and ensure submissions are complete, compliant, and well presented — working closely with subject matter experts, presales, bid writer, client account teams and leadership who provide the strategic and written content. This role requires strong organisation, meticulous attention to detail, and the confidence to chair meetings, drive the agenda and hold contributors to account against deadlines

Principal duties and responsibilities

Skills

We are looking for a highly organised, vocal and confident individual who enjoys detailed tasks, working to deadlines, and holding people to account. Should you not meet every requirement listed, we still encourage you to apply. We are looking for individuals who are eager to grow and contribute to our team.

Must Have Experience

• Proven experience working with bids or grants, managing multiple deadlines, portals and stakeholders simultaneously
• Strong attention to detail, particularly around document formatting, compliance and version control
• Confident planning and facilitating meetings, with the ability to drive an agenda and hold contributors to account
• Proficient in Microsoft Word, Excel, PowerPoint and SharePoint, with confident use of AI tools such as Microsoft Copilot and Claude to support productivity
• Able to build effective working relationships with stakeholders across a variety of disciplines and levels in an organisation.
• 2+ years' experience in a bid, proposal or framework coordination role, ideally within an IT or professional services environment
• A vocal, confident communicator who is comfortable chairing meetings, driving the agenda and holding contributors to account for their deadlines
• Strong track record of planning and facilitating multi-stakeholder workstreams to tight deadlines
• Familiarity with G-Cloud, Digital Outcomes and Specialists (DOS), or other Crown Commercial Service frameworks
• Experience of public sector procurement portals and processes