Bid Administrator - Construction

Vanrath; Belfast City District; On-site; GBP 27,000 - 38,000; Full time

Benefits offered by this job

Competitive base salary

Generous holiday allowance and flexi‑b

CPD and training programmes

Enhanced pension scheme

Inclusive team culture

Bonuses and incentives

Opportunity to work on high‑profile,高‑

Job summary

VANRATH is seeking a detail‑driven Bid Administrator to join a leading construction firm in Belfast. You will support the bid team across the full tender lifecycle, from initial inquiry to submission, ensuring documents are complete, accurate and compelling.

The role requires 1–2 years in bid, tender or pre‑construction support, a 2:1 degree in a related field, and strong MS Office and document control skills. Competitive salary, holiday, pension and development opportunities are on offer.

Qualifications

• 1–2 years’ experience supporting bid, tender, proposal, or pre‑construction processes in construction/engineering
• Bachelor’s degree in a related field (2:1)
• Excellent organisational skills with ability to manage multiple deadlines
• Meticulous attention to detail and high accuracy
• Proficient with Microsoft Office and document control systems
• Strong written and verbal communication abilities
• Proactive problem-solving and teamwork
• Hold a full UK driving licence and eligible to work in the UK/ROI

Responsibilities

• Support the bid team throughout tender process from initial request to submission
• Develop, maintain and update bid templates and standard responses
• Collaborate with estimating, marketing and design teams to gather information
• Contribute to marketing materials, web content and visual aids for tenders
• Coordinate pre-qualification questionnaires and assist with pricing documentation
• Build relationships with clients, subcontractors and suppliers
• Assist in tender review meetings with detailed reports and analysis
• Maintain records in the company’s document management system

Skills

Bid/tender support

Organisational skills

Attention to detail

MS Office proficiency

Communication skills

Problem solving

Team collaboration

Driving licence

Education

Bachelor’s degree in Business/Construction Management/Law/Marketing

Tools

Document control systems

Bid management platforms

Job description

Job description

• Job Reference: JMBAC201026
• Job Title: Bid Administrator - Construction
• Salary: Negotiable - depending on experience
• Location: Belfast, Northern Ireland

Bid Administrator - Construction

VANRATH is proud to partner with a highly reputable and innovative construction firm that is renowned for delivering landmark projects across the region. Known for their commitment to excellence, sustainability, and cutting-edge technology, this company fosters a collaborative environment where talent can thrive and develop. If you are looking to join a forward-thinking organisation that values your expertise and offers clear pathways for career progression, this is the opportunity for you.

Salary / Benefits

• Competitive base salary
• Generous holiday allowance and flexible leave options
• Continuous professional development and training programmes
• Enhanced pension scheme
• Supportive and inclusive team culture
• Performance-based bonuses and incentives
• Opportunities to work on high-profile, impactful projects

Client

This esteemed construction company operates within the infrastructure, civil engineering, and development sectors, managing projects from initial planning through to completion. With a sizeable team of dedicated professionals, they utilise the latest industry technologies and sustainable practices to ensure each project meets the highest standards of quality and environmental responsibility. The organisation has a strong reputation for fostering talent, promoting innovation, and maintaining long‑term client relationships. The Bid Administrator role is based at their head office in Belfast and reports directly to the Bid Manager, offering an exciting chance to be integral to the company's growth and success.

About you

• You possess a minimum of 1-2 years' experience supporting bid, tender, proposal, or pre-construction processes, preferably within construction, engineering, or professional services sectors
• You hold a minimum of a 2:1 bachelor's degree in Business, Construction Management, Law, Marketing, or related disciplines
• You have excellent organisational skills, with the ability to manage multiple deadlines simultaneously
• You demonstrate meticulous attention to detail and high levels of accuracy in your work
• You are proficient in Microsoft Office applications and familiar with document control systems or bid management platforms
• Your communication skills - both written and oral - are exceptional
• You show a proactive approach to problem‑solving and can work effectively both independently and within a team
• Possess a full driving licence and eligibility to work in the UK and ROI

What you'll do

• Support the bid team throughout the entire tender process, from initial request to submission, ensuring all documentation is complete, accurate, and compelling
• Assist in developing, maintaining, and updating bid templates and standard responses to streamline future submissions
• Collaborate closely with internal departments such as estimating, marketing, and design teams to gather necessary information and ensure consistency across bids
• Contribute to the development of marketing materials, web content, and visual aids for tenders
• Coordinate and prepare pre‑qualification questionnaires and assist in pricing documentation, ensuring accuracy and timely delivery
• Establish and nurture positive relationships with clients, subcontractors, suppliers, and design teams to maximise opportunity for repeat business
• Assist in tender review meetings, providing detailed reports and analysis of bid submissions
• Maintain accurate records of all activities related to bid development and progress within the company's document management systems
• Follow company procedures in line with ISO 9001 and ISO 14001 standards and contribute to continuous improvement initiatives