Bid Administrator

Michael Taylor Search & Selection Ltd; Farnham; On-site; GBP 35,000 - 40,000; Full time

Job summary

A growing regional commercial interiors team in Farnham is seeking an Assistant Pre-Construction Manager/Bid Administrator. You will manage bid documentation, support preparation of tenders, and liaise with internal and external partners. The ideal candidate has strong organizational skills and proactive support experience. Competitive salary around £35,000 – £40,000, office-based role in a collaborative team environment.

Qualifications

• Experience in commercial fit out or construction (preferred but not essential).
• Strong organizational skills and attention to detail.
• A proactive approach to supporting bids, tenders, and project setup.

Responsibilities

• Manage and maintain bid documentation, ensuring accuracy and version control.
• Support the Bid and Pre-Construction Managers with tender preparation.
• Liaise with internal departments and external partners for project information.
• Ensure all bid documents meet branding standards.
• Keep the bid library up to date.
• Track bid timelines and submission requirements.
• Organize and support bid team meetings.
• Upload and manage tender submissions.
• Provide administrative support to the Pre-Construction and Estimating teams.

Skills

Organizational skills

Attention to detail

Proactive approach

Job description

Overview

Assistant Pre-Construction Manager/Bid Administrator – Farnham, Surrey

Are you an experienced Document Controller or Bid Administrator looking for your next step? A growing regional commercial interiors team in Farnham is on the lookout for an Assistant Pre-Construction Manager to join their close knit pre-construction department. They’re open to candidates from a range of backgrounds, whether you’re ready to step up into a pre-construction role or prefer to focus on the administration and document control side of things.

Responsibilities

• Document Control: Manage and maintain bid documentation, drawings, and project files, ensuring accuracy and version control across all submissions.
• Bid Coordination: Support the Bid and Pre-Construction Managers with the preparation, formatting, and submission of tenders and pre-qualification questionnaires (PQQs).
• Information Management: Liaise with internal departments and external partners to gather technical, commercial, and project-specific information.
• Templates & Branding: Ensure all bid documents are consistent in layout, design, and company branding standards.
• Bid Library Maintenance: Keep the central library of case studies, CVs, policies, and project information up to date for use in future bids.
• Scheduling & Deadlines: Track bid timelines and submission requirements, ensuring all deliverables are completed accurately and on time.
• Meeting Support: Organise bid team meetings, record minutes, and follow up on actions.
• Systems & Portals: Upload and manage tender submissions via online procurement portals.
• General Administration: Provide day-to-day administrative support to the Pre-Construction and Estimating teams as required.

What they’re looking for

• Experience in commercial fit out or construction (preferred but not essential)
• Strong organisational skills and attention to detail
• A proactive approach to supporting bids, tenders, and project setup

What’s on offer

• Salary around £35,000 – £40,000 (depending on experience)
• Office based in Farnham, Surrey
• Supportive, collaborative team environment

If you’re local to Farnham and want to join a dynamic interiors business with a great regional reputation, this could be the perfect opportunity.

Seniority level

• Not Applicable

Employment type

• Full-time

Job function

• Administrative and Project Management
• Industries: Construction

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