Purchasing & Office Coordinator

Ashley Contracts; Pulloxhill; On-site; GBP 30,000 - 35,000; Full time

Benefits offered by this job

Free parking

23 days holiday + Bank Holidays

Workplace pension

Job summary

A growing solar shading solutions company in Pulloxhill seeks a Purchasing & Office Coordinator. This role involves managing project materials and ensuring smooth office operations. The ideal candidate will have strong IT skills and a proactive approach. Compensation ranges from £30,000 to £35,000, with a full-time office-based position. Benefits include training, free parking, and holidays.

Qualifications

• Must be IT-literate and open to learning new systems.
• Prior experience in purchasing or office coordination is preferred.
• Proactive and solution-focused approach.

Responsibilities

• Raise purchase orders and liaise with suppliers.
• Monitor stock levels and order materials as needed.
• Support the day-to-day running of the office.

Skills

Strong IT skills

Excellent communication abilities

Organizational skills

Attention to detail

Tools

Excel

Outlook

Job description

Direct message the job poster from Ashley Contracts

*The very best in WINDOW SHADINGS & SECURITY*

Job Specification: Purchasing & Office Coordinator
Position: Purchasing & Office Coordinator
Location: Pulloxhill, Bedfordshire (Office based, FT)
Salary: £30,000 – £35,000 depending on experience
Hours: Mon–Fri, 7:30am–4:00pm

About Us
Ashley Contracts is a well-established and growing company supplying and installing high-quality solar shading solutions such as blinds, window film, and awnings across the education, commercial, and fit-out sectors in the UK. As we continue to expand our project capacity, we are looking for a highly organised and IT-literate individual to manage our purchasing process and help keep our office running smoothly.

About the Role
This is a key role that combines materials purchasing with office coordination. You’ll be responsible for ordering project materials, communicating with suppliers, supporting the operations team, and ensuring the wider office team has what they need to run efficiently. Strong IT skills are essential, as you’ll be working across several platforms, including Excel, supplier portals, shared documents, and internal tracking systems.

Key Responsibilities
Purchasing & Operations Support
· Raise purchase orders and liaise with suppliers to confirm delivery timelines
· Monitor stock levels and proactively order materials as needed
· Ensure all materials are delivered on time for scheduled installations
· Communicate with fitters and the operations team about job readiness
· Resolve delivery or supply chain issues efficiently

Office Coordination & Administration
· Support the day-to-day running of the office (supplies, documents, queries)
· Liaise with colleagues across finance, sales, and operations
· Help maintain job records, supplier details, and internal logs
· Assist with setting up and improving digital systems and processes

Essential Requirements
· Strong IT skills: Must be confident using Excel, Outlook, shared drives, online portals, and open to learning new systems
· Excellent communication and organisational abilities
· Prior experience in purchasing, procurement, or office coordination (ideally in construction, fit-out, or trades)
· High attention to detail and the ability to manage multiple tasks · Proactive and solution-focused approach

What We Offer
· A key role in a friendly, growing team
· Hands-on training and support from experienced colleagues
· Opportunity to streamline and improve internal systems
· Free parking, 23 days holiday + Bank Holidays, workplace pension

Start date: Ideally mid–September to allow for a smooth handover

To apply: Please submit your CV and a short cover note explaining your relevant experience and IT skills

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Retail Office Equipment

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