Bespoke Vehicle Configuration Specialist

Ashby Finance; Woking; On-site; GBP 35,000 - 52,000; Full time

Job summary

Ashby Finance is seeking a Bespoke Vehicle Configuration Specialist in Woking to drive bespoke vehicle projects from requirements to delivery. You will work cross-functionally with sales, engineering, purchasing, logistics, and workshop teams to ensure specifications are defined and delivered to quality standards.

You will translate customer requirements into detailed specifications, create build documentation, manage SAP data, and support continuous improvement across processes and systems.

Qualifications

• Detail-oriented with data entry or specification focus.
• Experience delivering high levels of customer service.
• Ability to read and interpret technical drawings.

Responsibilities

• Attend and support bespoke enquiry meetings to capture customer requirements.
• Release new vehicle orders and track mandatory requirements.
• Translate customer requirements into detailed project specifications.
• Create and maintain service orders, trackers and SAP data.
• Produce supplier technical drawings and maintain configurable parts in SAP.
• Manage supply route and planning data for bespoke components.
• Support BoM changes in line with bespoke specs.
• Produce build documentation including paint strategies and post-build modification plans.
• Quality check service orders prior to release to maintain Right First Time.
• Identify and escalate risks related to order quality and throughput.
• Support change management, issue resolution and root cause analysis.
• Assist workshop teams with complete and accurate specifications and work packages.
• Monitor team systems, inboxes and admin processes.
• Lead preparedness for nominated vehicle programmes.
• Create templates and standardised work packages to improve efficiency.
• Drive continuous improvement across processes and systems.

Skills

Attention to detail

Customer service

Technical drawings

Communication

Excel

Prioritization

Education

Engineering or technical qualification

Tools

SAP

MS Office

Job description

Location:

Woking

Contract:

6 Month Contract | Inside IR35

Role Summary

The Bespoke Vehicle Configuration Specialist is responsible for steering the delivery of bespoke vehicle projects through business systems, converting sales requirements into accurate and actionable data. Working cross-functionally with sales, engineering, purchasing, logistics, workshop personnel and production teams, this role ensures bespoke vehicle specifications are correctly defined, managed and delivered to required quality standards. The position also supports vehicle programme readiness, continuous improvement activities and bespoke product development.

Role & Responsibilities

The Bespoke Vehicle Configuration Specialist will be responsible for:

• Attending and supporting bespoke enquiry meetings to capture customer requirements accurately.
• Releasing new vehicle orders to planning teams and managing mandatory requirements and tracking activities.
• Translating customer requirements into detailed project specifications.
• Creating and maintaining service orders, trackers and SAP data.
• Producing supplier technical drawings and maintaining configurable parts within SAP.
• Managing supply route and planning data for bespoke components.
• Supporting Bill of Materials (BoM) changes in line with bespoke specifications.
• Producing build documentation including paint strategies, End of Line documentation and Post Build Modification strategies.
• Quality checking service orders prior to release to maintain Right First Time standards.
• Identifying, managing and escalating risks relating to order quality and throughput.
• Supporting change management, issue resolution and root cause analysis activities.
• Supporting workshop teams by ensuring specifications and work packages are complete and accurate.
• Monitoring team systems, inboxes and administration processes.
• Leading preparedness activities for nominated vehicle programmes.
• Creating templates and standardised work packages to improve efficiency.
• Driving continuous improvement initiatives across processes and systems.

Requirements Of The Role

Successful candidates for the Bespoke Vehicle Configuration Specialist role will demonstrate:

• Strong attention to detail, ideally within data entry or specification-based environments.
• Experience delivering high levels of customer service.
• Ability to understand and interpret technical drawings.
• Interest in automotive manufacturing and technical products.
• Strong communication skills across multiple business functions.
• Good knowledge of Microsoft Office and Excel.
• Ability to prioritise multiple tasks and work independently.

Desirable

• Understanding of automotive interior, exterior and body systems.
• Experience using automation tools such as Macros, Power Automate or AI-based solutions.
• Experience using SAP.
• Project or project coordination experience.
• Experience within automotive, manufacturing or technical administration environments.
• Engineering or technical qualification, or equivalent vocational experience.

Please note, this role is deemed inside of IR35. The Umbrella Pay Rate offered is inclusive of the Assignment pay rate, holiday pay and Apex Recruitments contribution towards Employer Costs.