Band 3 Clinical Services Administrator - Bristol South Gloucestershire

NHS Jobs; Kingswood; Presencial; GBP 21.000 - 24.000; Jornada completa

Descripción de la vacante

University Hospitals Bristol and Weston NHS Foundation Trust is recruiting for a Band 3 Clinical Services Administrator in Bristol South Gloucestershire. The role provides secretarial support to medical staff, liaises with internal and external stakeholders, and manages diaries, meetings and patient data using the Rio system.

The successful candidate will work in a multi-disciplinary environment, handle sensitive information, prepare minutes and reports, and prioritise a varied workload while

Formación

• Secretarial support to named Medical Staff/management team.
• Liaise with internal and external stakeholders using tact and persuasion.
• Diary management and arranging meetings, tribunals and clinics.
• Input patient data onto the Rio system and maintain records.

Responsabilidades

• Produce confidential correspondence and minutes.
• Plan weekly, monthly, quarterly tasks and manage shifting priorities.
• Provide non-clinical information and support to patients and carers.
• Support Team/Service Manager with administration of meetings and investigations.

Conocimientos

Secretarial

Diary management

Stakeholder liaison

Communication

Minutes

Data entry

Herramientas

Rio system

Descripción del empleo

Band 3 Clinical Services Administrator - Bristol South Gloucestershire

Liaise with a wide range of stakeholders, both internal to the organisation and external. Providing Secretarial support to named Medical Staff/management team. Utilise written and verbal communication skills to connect with a wide range of people, including outside agencies, requiring tact and persuasive skills where there may be barriers to understanding or agreement. The arranging and negotiation of various meetings including those with other agency involvement. Negotiating diary conflicts and competing priorities as appropriate. Exchange verbal and written information with patients, staff and carers relating to appointments, admissions and meetings etc. Provide and receive routine and complicated information, including dealing with enquiries from external stakeholders and the public. This may include sensitive information. The provision of and updating of patient notes, collation of information for transfer of care etc. Work within a multi-disciplinary environment ensuring that communication with appropriate team members is effective. Facilitating the administration processes for the Team meeting. To manage both telephone and face to face contacts with distressed service users in a supportive and empathetic manner. Exercise judgement when dealing with patient enquiries, analyse and resolve non-clinical patient problems including resolving conflicting diary appointments or schedules, clinics, meetings, tribunals etc. Escalating issues to the Lead Clinical Services Administrator as appropriate. Arrange meetings and appointments for members of the team including the scheduling of: Consultant Clinic Appointments. Tribunals. Room Bookings. Other bookings as required. Arranging and rearranging as appropriate clinics, appointments etc. Type patient reports/correspondence/e-mails as required, deal with telephone/face to face enquiries from patients. Input accurate and up to date patient data onto the Rio system. Produce confidential correspondence and reports on a frequent basis. Supporting the Team/Service Manager with the Administration of meeting, RCAs, investigations etc. Maintain efficient and effective electronic filing system/, Internet, Intranet, patient records to access and extract information as needed. Take and distribute formal minutes as necessary. Plans own workload to ensure that weekly, monthly, quarterly and annual tasks are met. Prioritise workload with particular consideration to issues arising and responding to shifting priorities appropriately. Assist patients during incidental contact, to provide non-clinical advice or information to patients/relatives or carers. Right to Work in the UK: This position is not eligible for Skilled Worker visa sponsorship. Applicants must already hold the legal right to work in the UK at the time of application, as the organisation is unable to support sponsorship for this post.

University Hospitals Bristol and Weston NHS Foundation Trust