Aviation Operations Administrator (12-Month FTC)

JMC Aviation Limited; Glasgow; On-site; GBP 21,000 - 32,000; Full time

Job summary

JMC Aviation Limited in Glasgow is seeking an Operations Administrator on a 12-month FTC with strong potential to become permanent. You will support the operational team with day-to-day admin tasks, ensuring processes run smoothly and compliance is maintained in a fast-paced environment.

Responsibilities include managing sickness/leave records, producing daily and weekly operational reports, GDPR documentation, security passes and access management, meeting coordination and cross-functional

Qualifications

• Motivated, proactive, and able to work in a fast-paced environment with excellent attention to detail.
• Ability to quickly learn new systems, processes, and ways of working.
• Discretion, professionalism and ability to maintain confidentiality in a regulated setting.
• Experience in a professional services or regulated environment is advantageous.

Responsibilities

• Manage sickness, annual leave and overtime records.
• Produce daily and weekly operational reports.
• Monitor employee records for training and health surveillance compliance.
• Prepare and control GDPR-compliant documentation.
• Manage security passes, ID renewals, parking permits and access permissions.
• Maintain visitor and contractor records per security procedures.
• Coordinate meetings, agendas and minutes; organize schedules and events.
• Support wellbeing, engagement and diversity initiatives; assist with projects.

Skills

Administrative skills

Organisational skills

Communication skills

Microsoft 365

Tools

SAP

AI tools

Job description

JMC Aviation Limited in Glasgow is seeking an Operations Administrator on a 12-month FTC with strong potential to become permanent. You will support the operational team with day-to-day admin tasks, ensuring processes run smoothly and compliance is maintained in a fast-paced environment.

Responsibilities include managing sickness/leave records, producing daily and weekly operational reports, GDPR documentation, security passes and access management, meeting coordination and cross-functional