Operations Administrator

JMC Aviation Limited; Glasgow; On-site; GBP 21,000 - 32,000; Full time

Job summary

JMC Aviation Limited in Glasgow is seeking an Operations Administrator on a 12-month FTC with strong potential to become permanent. You will support the operational team with day-to-day admin tasks, ensuring processes run smoothly and compliance is maintained in a fast-paced environment.

Responsibilities include managing sickness/leave records, producing daily and weekly operational reports, GDPR documentation, security passes and access management, meeting coordination and cross-functional

Qualifications

• Motivated, proactive, and able to work in a fast-paced environment with excellent attention to detail.
• Ability to quickly learn new systems, processes, and ways of working.
• Discretion, professionalism and ability to maintain confidentiality in a regulated setting.
• Experience in a professional services or regulated environment is advantageous.

Responsibilities

• Manage sickness, annual leave and overtime records.
• Produce daily and weekly operational reports.
• Monitor employee records for training and health surveillance compliance.
• Prepare and control GDPR-compliant documentation.
• Manage security passes, ID renewals, parking permits and access permissions.
• Maintain visitor and contractor records per security procedures.
• Coordinate meetings, agendas and minutes; organize schedules and events.
• Support wellbeing, engagement and diversity initiatives; assist with projects.

Skills

Administrative skills

Organisational skills

Communication skills

Microsoft 365

Tools

SAP

AI tools

Job description

Job Type: 12 month FTC with a strong potential to go Permanent. Full time, Monday- Friday 37.5

Reference: 22144

JMC Aviation is working with a leading aviation organisation to recruit an Operations Administrator for a permanent opportunity within their Maintenance division.

This is an excellent opportunity for an organised and proactive administrator who thrives in a fast-paced operational environment. You'll play a key role in supporting the day-to-day delivery of operational activities, ensuring processes run smoothly, compliance standards are maintained, and key stakeholders receive first-class administrative support. This is an opportunity that is well suited to a university or college leaver who is looking to start and develop a long term career with one of the UK’s most prestigious companies.

The Role

As an Operations Administrator, you will provide comprehensive administrative and executive assistant support across the operational team, helping to standardise procedures and drive operational efficiency.

Key Responsibilities

• Managing key administrative processes, including sickness, annual leave and overtime records
• Producing daily and weekly operational reports
• Monitoring employee records to ensure compliance with training and health surveillance requirements
• Preparing, maintaining and controlling documentation in line with GDPR requirements
• Managing security passes, ID renewals, parking permits and access permissions
• Maintaining visitor and contractor records in accordance with security procedures
• Coordinating meetings, preparing agendas and recording meeting minutes
• Organising meeting schedules, event logistics and calendar management
• Supporting wellbeing, engagement and diversity initiatives across the business
• Assisting with operational projects and process improvement activities
• Providing ad hoc administrative support and cover across the wider team when required

What We're Looking For

The ideal candidate will be a motivated and enthusiastic individual who enjoys working in a fast-paced environment and takes pride in delivering high-quality work. You'll be someone who can quickly understand processes, think on your feet, and adapt to changing priorities while maintaining excellent attention to detail.

• A motivated, driven and proactive approach to work
• Strong common sense and the ability to make sound decisions independently
• The ability to quickly learn new systems, processes and ways of working
• A flexible and adaptable mindset within a dynamic operational environment
• Excellent organisational skills and attention to detail
• Strong communication and relationship-building abilities
• A collaborative approach and willingness to support the wider team
• Resilience and the ability to perform effectively under pressure
• A commitment to continuous improvement and operational excellence
• Advanced proficiency in Microsoft 365, including Excel, Word, PowerPoint and Copilot
• Experience using AI-powered productivity tools
• Strong administrative and organisational skills
• Excellent communication skills with the ability to engage at all levels
• Proven ability to work effectively with colleagues and customers
• Ability to prioritise competing workloads and work independently
• High levels of discretion, professionalism and confidentiality
• Previous experience within a professional services or regulated environment
• Knowledge of SAP systems
• Experience working with compliance-driven processes and procedures
• Demonstrable problem-solving capability and process improvement experience

Why Work with JMC Aviation?

At JMC Aviation, we specialise in aviation recruitment across engineering services and training to airlines, MROs and OEMs, leasing and asset management companies, and component overhaul organisations. With deep industry knowledge and a global network, we match the right talent to the right roles - contract or permanent.

• Industry-leading compliance support
• Fast onboarding and documentation assistance
• Dedicated recruitment consultant
• Placements across the globe
• Extensive experience and knowledge of the aviation sector

Compliance & Equal Opportunities

JMC Aviation is committed to equal opportunity and diversity in the workplace. All applicants will be considered based on merit, qualification, and business need, regardless of gender, nationality, or background. We operate in full compliance with global aviation recruitment regulations.

GDPR

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