Audio Typist

NHS; Sheffield; On-site; GBP 25,000; Full time

Job summary

Sheffield Teaching Hospitals NHS Foundation Trust is seeking a motivated Audio Typist to join their administrative team within the Specialised Rehabilitation Service. The role involves providing high-quality audio typing and administrative support, ensuring the smooth running of services and excellent patient care. Ideal candidates will have strong audio typing skills, previous administrative experience, and a commitment to confidentiality and professionalism.

Benefits

Commitment to professional development

Policies to support work-life balance

Qualifications

• Excellent audio typing and computer skills essential.
• Previous administrative experience in a busy office setting.
• Strong communication skills and a professional attitude.

Responsibilities

• Provide high-quality administrative and audio typing support.
• Ensure accurate and timely typing of clinical correspondence.
• Support the Secretarial Team with ad-hoc admin duties.

Skills

Audio Typing

Communication

Organisational Skills

Education

GCSE at Grade C/4 in English and Maths

OCR I or II Typewriting qualification

Tools

Microsoft Office

Infoflex / SystmOne

Job description

Go back Sheffield Teaching Hospitals NHS Foundation Trust

Audio Typist

The closing date is 01 June 2025

Are you a highly organised, professional audio typist looking to make a difference in a specialist healthcare setting? We're seeking a motivated individual to join our friendly and dynamic administrative team within the Specialised Rehabilitation Service - Spinal Injuries.

In this vital role, you'll provide high-quality administrative and audio typing support to ensure the smooth running of our service and help deliver excellent patient care. Your attention to detail, ability to prioritise, and commitment to confidentiality will be key in supporting our clinical teams.

What We're Looking For:

Excellent audio typing and computer skills - OCR Level II or equivalent office-based typing experience is essential.

Previous administrative experience in a busy office setting, ideally within the NHS or a similar healthcare environment.

A methodical, organised and flexible approach, with the ability to manage competing demands.

Strong communication skills and a professional, respectful attitude at all times.

A commitment to upholding the Trust's PROUD values (Patient first, Respectful, Ownership, Unity, Deliver)

Main duties of the job

. Ensure the typing of clinical correspondence is accurate and timely to distribute to patients and care professionals.

. Support the Secretarial Team with adhoc admin duties as and when appropriate.

. Audio type clinicians letters from dictation. Undertake administration functions for the department, such as data input, photocopying, filing, letter writing, etc.

. Undertake accurate recording / inputting and amending of data within Trust information systems.

. Communicate effectively with the use of tact and diplomacy, and seek to overcome barriers to effective communication. This may require the use of multiple communication methods.

. Work collaboratively with the wider departmental team to ensure a consistent and effective Patient First service.

. Actively use initiative within the role but seek guidance when required and appropriate.

. Assist and support in the development and improvement of the service and in the implementation of Trust and Departmental policies and procedures.

. Complete all mandatory training required by the Trust and actively participate in personal development.

. Assist and support the development and training of new team members.

. Undertake effective prioritisation of own workload and the coordination of activities / duties related to the role.

. Adhere to all Trust and Departmental Policies and Procedures.

About us

You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff.

This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.

Job responsibilities

Please view the attached Job Description and Person Specification documents for full details regarding this post.

When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

Person Specification

Qualifications

• GCSE at Grade C/4 in English and Maths (or equivalent qualifications) or equivalent experience
• OCR l or II Typewriting qualification or equivalent typing experience within an office environment

Experience

• Experience of working within an office environment
• Experience of working in a public facing role
• Relevant experience within the NHS

Further Training

• Knowledge of / experience of using information and/or customer service systems.
• Working knowledge of Microsoft Office packages including Outlook, Excel and Word.
• Previous experience Infoflex / 59R Software
• Previous experience of PAS / Infoflex / SystmOne (area specific software)

Skills and Knowledge

• Understanding of data protection issues and the ability to maintain confidentiality
• Excellent communication skills, with ability to deal with staff at all levels.
• Displays use of initiative with effective organisational skill
• Ability to prioritise and work to strict/conflicting deadlines
• On-going commitment to personal development

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Sheffield Teaching Hospitals NHS Foundation Trust

£24,169 a yearpa/pro rata for part time staff