Attendance and Inclusion Administration Officer at Alderman White School

Alderman White School; Nottingham; On-site; GBP 21,000 - 25,000; Full time

Job summary

Alderman White School is seeking an Attendance and Inclusion Administration Officer to join the Inclusion & Attendance team. The role focuses on high-quality administrative support, maintaining confidential student records, and coordinating attendance and SEND processes.

You will work closely with staff to ensure effective administration across the school, build strong relationships with pupils, families and external services, and support meetings, minutes, and documentation in line with GDPR

Qualifications

• Experience providing administrative support in a school or similar setting.
• Ability to manage confidential records with GDPR awareness.
• Proven track record in minute-taking and coordinating meetings.

Responsibilities

• Provide administrative support to the Welfare and Attendance Officer.
• Maintain accurate student records and confidential documents.
• Coordinate student registers, meetings and annual reviews.
• Support attendance processes and communications with families.
• Collaborate with teaching and support staff for effective administration.
• Build professional relationships with pupils, parents and external services.
• Handle enquiries from families and professionals in a timely manner.
• Provide admin support for SEND team, including minute-taking for meetings.
• Assist with supervising Student Reception and school routines.
• Support funding applications, referrals and EHC applications.
• Coordinate meeting schedules with parents, external agencies, and local authority.
• Maintain SEND and inclusion registers and digital tracking records (Bromcom, CPOMS).
• Be a confident first aider or undertake First Aid training.

Skills

Administrative skills

Organisational skills

GDPR knowledge

Minute taking

Communication with families

First aid

Tools

Bromcom

CPOMS

School MIS

Job description

About this Role

37 hours per w

AldermanWhite School is seeking to appoint a highly organised, proactive and professional Attendanceand Inclusion Administration Officer to join our dedicated Inclusion & Attendance team. This is an exciting opportunity for an individual who ispassionate about supporting young people and making a positive difference tothe lives of our students.

Workingclosely with the Schools Inclusion, Attendance Team and wider school staff, youwill provide high-quality administrative support to ensure the effectivedelivery school inclusion, attendance and wider school administrative services. You Will play a key role in helping the school provide an inclusive, supportiveenvironment where every student can thrive.

The Role

Asthe Attendance and Inclusion AdministrationOfficer,you will:

• Provideadministrative support to the School's Welfare and Attendance Officer
• Maintainaccurate student records and confidential documentation in line with GDPR andthe school MIS system requirements.
• Assistwith the coordination of student registers, meetings and annual reviews,including preparing paperwork and taking minutes where required.
• Supportthe attendance processes, including communication with families and externalagencies.
• Workcollaboratively with teaching and support staff to ensure effectiveadministration across the school.
• Buildpositive and professional relationships with pupils, parents, carers andexternal support services.
• Respondto enquiries from families and professionals in a friendly, helpful and timelymanner.
• Provideadministrative support to the SEND team including minute-taking for meetingsincluding EHCP annual reviews.
• Supportthe supervision and organisation of the Student Reception area, maintainingschool routines and expectations, resolving issues where possible or referringthese to the appropriate colleague.
• Provideadministrative support for funding applications, referrals and EHCapplications.
• Coordinatemeeting schedules with parents and carers, external agencies, and localauthority professionals on behalf of the SEND team.
• Supportthe maintenance of up-to-date SEND and inclusion registers, student files, anddigital tracking records on the school system (Bromcom) and CPOMS.
• Be a confident first aider or willingness toundergo First Aid training

Alderman White School

Alderman White School is a friendly, thriving andstimulatings place to work and study. Our students are well-behaved andmotivated. We have excellent supportfrom parents and the community, and a talented and positive staff team. We areambitious for every student and provide high-quality pastoral care and support,as well as outstanding enrichment opportunities for our students and the localcommunity.

Staff wellbeing and development isvery important to us - we offer a strong sense of community, high qualitystaffroom facilities and a carefully tailored staff development programme,centralised behaviour system, a feedback policy which takes account ofworkload, and access to health services through the Schools Advisory Service.PPA time is above the statutory requirement and can be taken off site.

The school is conveniently located 5 minutes from Junction 25 of the M1,close to the A52, as well as tram and bus routes, in a suburban area close toNottingham University.

Our membership of White Hills ParkTrust, a small local Trust of diverse schools with a common ethos andvalues, provides excellent opportunities for further professional developmentand networking.

Additional Information about our Schoolcan be found at https://aldermanwhite.school

WhiteHills Park Trust

WhiteHills Park Trust comprises nine successful schools across Nottinghamshire, six primary, twosecondary (one including a sixth form) and one special school. It'san exciting time as the Trust is embarking on a period of steady growth withfurther schools joining us soon. We are committed to supporting the wellbeing and careeraspirations of our staff team.

Ourpartnership of schools is united by shared ethos and values, working in deepcollaboration to give all our children the best possible start in life.

Our mission is to provide thevery best opportunities and outcomes for young people. Our staff work closely together to deliver high quality teaching and learning,share good practice, pool resources and participate in joint projects for thebenefit of pupils.

Furtherinformation about the Trust can be found at AboutUs (whptrust.org)

If you would like to arrange to visit the school or to discussthe role, please contact Amy Oakes, Operations Manager on 0115 9170424 or [email protected].

White Hills ParkTrust welcomes applications from all, irrespective of age, disability, sex,gender reassignment, sexual orientation, pregnancy and maternity, race,religion or belief and marriage and civil partnerships.

The Trust is a Pathfinder for the Framework for Ethical Leadership in Education and expectsall leaders to embody these values in their daily work.

All posts aresubject to safeguarding responsibilities (relevant to the role), including theduty to protect and promote the welfare of children and young people, and toadhere to the Trust's safeguarding policies and procedures. The successful candidate will be subject toan enhanced Disclosure and Barring Service (DBS) check. References will becalled prior to interview, and online searches may be carried out onshortlisted candidates as part of due diligence checks. It isan offence to apply for the role if an applicant is barred from engaging inregulated activity relevant to children (where the role involves this type ofregulated activity).

Claire Shaw

CEO