Attendance and Inclusion Administration Officer

White Hills Park Trust; Bramcote; On-site; GBP 21,000 - 26,000; Full time

Job summary

Alderman White School is seeking an Attendance and Inclusion Administration Officer to join the Inclusion & Attendance team. The role focuses on high-quality administrative support to ensure effective inclusion and attendance services, with confidential records maintained to GDPR standards.

Work closely with staff across the school to coordinate meetings, minutes, and communications with families and external agencies, while supporting SEND processes and safeguarding.

Qualifications

• Experience in school or large organisational admin.
• Knowledge of GDPR and confidential records handling.
• Ability to coordinate with multiple stakeholders.

Responsibilities

• Provide administrative support to the Welfare and Attendance Officer.
• Maintain accurate student records and confidential documentation.
• Coordinate student registers, meetings and annual reviews; take minutes as required.
• Support attendance processes and communications with families and external agencies.
• Collaborate with staff to ensure efficient administration across the school.
• Build professional relationships with pupils, parents, carers and external services.
• Respond to enquiries in a friendly, timely manner.
• Support SEND team with minute-taking for meetings including EHCP reviews.
• Assist in supervising Student Reception and maintaining school routines.
• Support funding referrals and EHC applications.
• Coordinate meeting schedules with parents, external agencies and local authority professionals.
• Maintain SEND and inclusion registers and digital tracking records (Bromcom, CPOMS).
• Be a confident first aider or willing to undertake First Aid training.

Skills

Administrative support

GDPR compliance

Minute taking

First aid readiness

Tools

Bromcom

CPOMS

Job description

Alderman White School is seeking to appoint a highly organised, proactive and professional Attendance and Inclusion Administration Officer to join our dedicated Inclusion & Attendance team. This is an exciting opportunity for an individual who is passionate about supporting young people and making a positive difference to the lives of our students.

Working closely with the Schools Inclusion, Attendance Team and wider school staff, you will provide high-quality administrative support to ensure the effective delivery school inclusion, attendance and wider school administrative services. You will play a key role in helping the school provide an inclusive, supportive environment where every student can thrive.

The Role

• Provide administrative support to the School's Welfare and Attendance Officer
• Maintain accurate student records and confidential documentation in line with GDPR and the school MIS system requirements.
• Assist with the coordination of student registers, meetings and annual reviews, including preparing paperwork and taking minutes where required.
• Support the attendance processes, including communication with families and external agencies.
• Work collaboratively with teaching and support staff to ensure effective administration across the school.
• Build positive and professional relationships with pupils, parents, carers and external support services.
• Respond to enquiries from families and professionals in a friendly, helpful and timely manner.
• Provide administrative support to the SEND team including minute-taking for meetings including EHCP annual reviews.
• Support the supervision and organisation of the Student Reception area, maintaining school routines and expectations, resolving issues where possible or referring these to the appropriate colleague.
• Provide administrative support for funding applications, referrals and EHC applications.
• Coordinate meeting schedules with parents and carers, external agencies, and local authority professionals on behalf of the SEND team.
• Support the maintenance of up-to‑date SEND and inclusion registers, student files, and digital tracking records on the school system (Bromcom) and CPOMS.
• Be a confident first aider or willingness to undergo First Aid training

Alderman White School is a friendly, thriving and stimulating place to work and study. Our students are well-behaved and motivated. We have excellent support from parents and the community, and a talented and positive staff team. We are ambitious for every student and provide high-quality pastoral care and support, as well as outstanding enrichment opportunities for our students and the local community.

Staff wellbeing and development is very important to us - we offer a strong sense of community, high quality staffroom facilities and a carefully tailored staff development programme, centralised behaviour system, a feedback policy which takes account of workload, and access to health services through the Schools Advisory Service. PPA time is above the statutory requirement and can be taken off site.

The school is conveniently located 5 minutes from Junction 25 of the M1, close to the A52, as well as tram and bus routes, in a suburban area close to Nottingham University.

White Hills Park Trust comprises nine successful schools across Nottinghamshire, six primary, two secondary (one including a sixth form) and one special school. It's an exciting time as the Trust is embarking on a period of steady growth with further schools joining us soon. We are committed to supporting the wellbeing and career aspirations of our staff team.

Our partnership of schools is united by shared ethos and values, working in deep collaboration to give all our children the best possible start in life. Our mission is to provide the very best opportunities and outcomes for young people. Our staff work closely together to deliver high quality teaching and learning, share good practice, pool resources and participate in joint projects for the benefit of pupils.