Attendance Administrator

Eastern Learning Alliance; Downham Market; On-site; GBP 5,200 - 6,800; Part time

Benefits offered by this job

Wellbeing package

Reduced gym membership

Cycle to work scheme

Mental health service

Partnerships with local restaurants

Job summary

Downham Market Academy is seeking a highly organised Attendance Administrator to support the effective management of student attendance. This part-time role is 10 hours per week, Monday to Friday, 8:30am–10:30am, with start date to be confirmed on appointment.

You will monitor the attendance email inbox, enter and update attendance codes in SIMS, add notes to pupil records and maintain confidential attendance data.

Qualifications

• Excellent administrative and organisational skills.
• Strong attention to detail and accuracy.
• Good IT skills and the ability to learn new systems quickly.
• Experience of using SIMS (desirable, but not essential).
• The ability to handle sensitive information with discretion and confidentiality.
• Strong communication and interpersonal skills.

Responsibilities

• Monitor and manage the school’s attendance email inbox, responding to and processing attendance related communications.
• Enter and update attendance codes accurately within the SIMS management information system.
• Add attendance notes and relevant flags to pupil attendance records in SIMS.
• Maintain accurate and confidential attendance records.
• Work closely with staff and parents to obtain and record attendance information.
• Support the school’s attendance and safeguarding processes through the timely recording of attendance data.

Skills

Administrative skills

Attention to detail

IT skills

SIMS experience

Discretion/confidentiality

Communication

Tools

SIMS

Job description

10 hours per week (Monday to Friday) 8.30am - 10.30am

Start date to be confirmed on appointment.

We are seeking a highly organised Attendance Administrator to support the effective management of student attendance. This is an important role within the school, helping to ensure attendance records are accurate, up to date and maintained in line with school procedures. The successful candidate will be responsible for monitoring the attendance email inbox, processing absence information and maintaining pupil attendance records using SIMS.

Key Responsibilities

• Monitor and manage the school’s attendance email inbox, responding to and processing attendance related communications.
• Enter and update attendance codes accurately within the SIMS management information system.
• Add attendance notes and relevant flags to pupil attendance records in SIMS.
• Maintain accurate and confidential attendance records.
• Work closely with staff and parents to obtain and record attendance information.
• Support the school’s attendance and safeguarding processes through the timely recording of attendance data.

The Successful Candidate Will Have

• Excellent administrative and organisational skills.
• Strong attention to detail and accuracy.
• Good IT skills and the ability to learn new systems quickly.
• Experience of using SIMS (desirable, but not essential).
• The ability to handle sensitive information with discretion and confidentiality.
• Strong communication and interpersonal skills.

We are an ambitious school that has high aspirations and expectations for our students. We want to provide an education that is challenging yet accessible and relevant to the young people in our care. We want to inspire them to become life-long learners that empowers them to be valuable members of society. We offer all of our students many opportunities to enhance their learning through trips and visits that are both local and further afield. Our extensive extracurricular programme provides all students with opportunities to learn new skills and improve on existing ones outside of the normal classroom environment; make new friends and develop life skills such as communication, teamwork and resilience.

Knowing each student and member of staff individually allows us to build positive, mutually respectful relationships that support learning and create a culture of academic aspiration where success is celebrated. Promoting inclusivity, equality and diversity is fundamental to our academic curriculum and personal development programme. We want our students and staff to feel valued, respected and safe and we place great emphasis on their personal development and welfare.

We are growing in popularity in the local community, and we are now the top choice school for children in our catchment. We are oversubscribed in some year groups and need for a larger staff team to support this expansion.

Downham Market Academy Can Offer You

• An aspirational culture where students and staff are encouraged to maintain high standards and be at the forefront of education
• Students who are ambitious, polite and hard-working
• A supportive and collaborative staff body that works closely with colleagues in other schools within our Trust
• Excellent facilities and equipment where all staff have their own laptop; students have their own iPad to use in lessons and at home and where the school community makes excellent use of IT to communicate, collaborate and learn more effectively
• A commitment to providing extensive and tailored CPD that allows all our staff to flourish
• A wellbeing package including reduced gym membership rates, partnerships with local restaurants, cycle to work scheme and a comprehensive mental health service