ATPL Exam Administration Coordinator – Oxford Campus

Leading Edge Aviation Limited; Oxford; On-site; GBP 23,000 - 31,000; Full time

Benefits offered by this job

Salary £27,000 per year

Personal and professional development

25 days holiday + public holidays

Airspace day for wellbeing

Job summary

Leading Edge Aviation Limited is seeking a Ground School Training Administrator to support the delivery of ATPL examinations at the Oxford Campus. You will coordinate student data, bookings, results and records in line with National Authority policies.

Working closely with the CTKI and DCTKI, you will manage calendars, documentation and communications with students, invigilators and external partners, ensuring accuracy and timely reporting across approximately three exam weeks per month.

Qualifications

• An experienced administrator with strong IT skills and proficiency in Microsoft Office Suite.
• Excellent organisational, written and verbal communication skills.
• Understanding of GDPR and data handling.
• Ability to prioritise workload and meet multiple deadlines.
• Positive, proactive mindset and customer-focused.
• Willingness to go the extra mile for the customer.

Responsibilities

• Request student data on arrival and upload documentation.
• Prepare exam and student information in MS Excel & Word for ~3 exam weeks each month.
• Plan and book ATPL CAA & EASA exams in line with National Authority policies.
• Keep information safe and up to date using checklists.
• Report discrepancies to CTKI/DCTKI immediately.
• Maintain financial records of exams and report fees promptly.
• Book EASA invigilators to ensure coverage.
• Support CAA & EASA invigilators during exam week.
• Receive, send and record all exam results.
• Sit in the exam admin office during EASA exams.
• Update exam workbooks as required.
• Coordinate with Degree Course providers on student progress.
• Assist external candidates sitting at LEA.

Skills

Organisational skills

Communication skills

IT proficiency

GDPR understanding

Calm under pressure

Prioritisation

Customer service mindset

Tools

Microsoft Excel

Microsoft Word

Microsoft Office Suite

Job description

Leading Edge Aviation Limited is seeking a Ground School Training Administrator to support the delivery of ATPL examinations at the Oxford Campus. You will coordinate student data, bookings, results and records in line with National Authority policies.

Working closely with the CTKI and DCTKI, you will manage calendars, documentation and communications with students, invigilators and external partners, ensuring accuracy and timely reporting across approximately three exam weeks per month.