Ground School Training Administrator

Leading Edge Aviation Limited; Oxford; On-site; GBP 23,000 - 31,000; Full time

Benefits offered by this job

Salary £27,000 per year

Personal and professional development

25 days holiday + public holidays

Airspace day for wellbeing

Job summary

Leading Edge Aviation Limited is seeking a Ground School Training Administrator to support the delivery of ATPL examinations at the Oxford Campus. You will coordinate student data, bookings, results and records in line with National Authority policies.

Working closely with the CTKI and DCTKI, you will manage calendars, documentation and communications with students, invigilators and external partners, ensuring accuracy and timely reporting across approximately three exam weeks per month.

Qualifications

• An experienced administrator with strong IT skills and proficiency in Microsoft Office Suite.
• Excellent organisational, written and verbal communication skills.
• Understanding of GDPR and data handling.
• Ability to prioritise workload and meet multiple deadlines.
• Positive, proactive mindset and customer-focused.
• Willingness to go the extra mile for the customer.

Responsibilities

• Request student data on arrival and upload documentation.
• Prepare exam and student information in MS Excel & Word for ~3 exam weeks each month.
• Plan and book ATPL CAA & EASA exams in line with National Authority policies.
• Keep information safe and up to date using checklists.
• Report discrepancies to CTKI/DCTKI immediately.
• Maintain financial records of exams and report fees promptly.
• Book EASA invigilators to ensure coverage.
• Support CAA & EASA invigilators during exam week.
• Receive, send and record all exam results.
• Sit in the exam admin office during EASA exams.
• Update exam workbooks as required.
• Coordinate with Degree Course providers on student progress.
• Assist external candidates sitting at LEA.

Skills

Organisational skills

Communication skills

IT proficiency

GDPR understanding

Calm under pressure

Prioritisation

Customer service mindset

Tools

Microsoft Excel

Microsoft Word

Microsoft Office Suite

Job description

Ground School Training Administrator

Application Deadline: 9 October 2026

Department: Ground Training

Employment Type: Full Time

Location: Oxford Campus

Reporting To: CTKI

Compensation: £27,000 / year

Description

ROLE OVERVIEW

This is a key administrative role supporting the smooth and compliant delivery of CAA and EASA examinations at our Oxford Campus.

Working closely with the CTKI and DCTKI, you will take responsibility for coordinating the administration of our ATPL examinations, ensuring that student information, examination bookings, results and associated records are accurate, organised and managed in accordance with the relevant National Authority requirements.

You will be a central point of contact for students, external candidates, invigilators, degree course providers and internal teams throughout the examination process. With approximately three examination weeks each month, this is a busy and varied role that requires excellent organisation, attention to detail and the ability to manage multiple deadlines.

The role reports to the DCTKI/CTKI on a day‑to‑day basis, with regular oversight from the CTKI and responsibility for providing relevant examination information and reporting to the wider business.

This is a full‑time role working 37.5 hours per week, based at our Oxford Campus.

OUR CULTURE

At Leading Edge Aviation, our Vision, Mission and Values guide everything that we do. The People & Recruitment Advisor is expected to maintain the highest levels of professionalism, compliance and integrity. This role requires flexibility and a collaborative mindset to contribute to our vision of excellence in everything that we do.

ROLE DUTIES

• To request student data on first arrival and upload appropriate documentation
• To prepare exam and student information in MS Excel & Word with approx. 3 exam weeks per calendar month.
• To plan and book ATPL CAA & EASA exams in a timely manner using MS word as well as CAA software in strict accordance with the National Authority Policies and Procedures.
• Keep this information safe, organised and up to date, using checklists to keep track.
• To report any discrepancies to the CTKI/DCTKI immediately.
• To keep financial records of the exams and report them to the business and request exam fees in a timely manner.
• Book in EASA invigilators to ensure adequate coverage.
• Work with both CAA & EASA invigilators and support them during the exam week.
• Receive, send out and record all exam results.
• To sit in the exam admin office for the duration of the EASA exams
• Update exam workbooks as required
• Work with the Degree Course providers about student progress
• Work with external candidates who are sitting at LEA.

CORE COMPETENCIES

• An experienced administrator, with excellent I.T skills, and be proficient in the full use of Microsoft Suite
• Strong organisational skills
• Excellent written and verbal communication skills with a positive and enthusiastic personality and outlook
• A can-do attitude with the willingness to go the extra mile for the Customer
• The ability to remain calm.
• An understanding of GDPR
• The ability to prioritise workload.

We knowa great teammember is more than a checklist. If you have the skills, passion, and commitment to make a difference,we’dlike to hear from you, even if youdon’tmeet every listed requirement.

WHAT WE OFFER

• Salary of £27,000 per annum, depending on experience, reviewed annually
• Commitment to your personal and professional development
• Generous holiday entitlement of 25 days, which increases with service, plus public holidays
• An Airspace day for wellbeing and what is important to you
• Enhanced sick pay and leave
• Pension scheme with enhanced employer contributions
• Life assurance scheme of 2x your annual salary
• Critical illness cover
• Access to our Individual Assistance Program and lifestyle discounts.
• Cycle to work scheme
• Free on-site parking
• Employee referral scheme