Associate Major Procurement Programme and Projects Office Practitioner

Birmingham City Council; West Midlands; Hybrid; GBP 29,000 - 34,000; Full time

Benefits offered by this job

Hybrid working

Flexible working

LGPS pension

Annual leave

Wellbeing initiatives

Job summary

Birmingham City Council is seeking an Associate Major Procurement Programme and Projects Office Practitioner to join the newly established MPPPO. You will support governance, assurance and coordination for major procurement activity and help keep projects on track.

You'll provide administrative and project support, maintain records, coordinate meetings and ensure colleagues have the information they need to deliver procurement programmes that benefit Birmingham's communities.

Qualifications

• Experience in an administrative or project support role.
• Ability to manage multiple priorities.
• Excellent organisational skills and attention to detail.
• Experience handling enquiries and coordinating activities.
• Ability to handle confidential information with discretion and professionalism.
• Strong written and verbal communication skills.
• Willingness to learn new project management systems.

Responsibilities

• Acting as the first point of contact for the Programme and Projects Office, responding to enquiries and directing requests appropriately.
• Organising meetings, review panels and workshops, including preparing agendas, coordinating papers, taking minutes and tracking actions.
• Maintaining project documentation, filing systems and contract records to ensure information is accurate, secure and up to date.
• Updating project trackers, milestones, risk logs and programme documentation to support effective project governance.
• Assisting with the production of project reports, dashboards and performance information.
• Maintaining shared mailboxes, calendars and other team resources to support efficient programme delivery.
• Supporting procurement programmes in line with the Council's governance, assurance and project management standards.

Skills

Organisational skills

Attention to detail

Stakeholder support

Written and verbal communication

Discretion with confidential info

MS Office proficiency

Tools

Microsoft Office

Outlook

Word

Excel

Job description

Grade B - £28,598 - £34,434

Consultation grade - subject to formal evaluation under the Equal Pay Programme

Working 36.5 hours per week

Sponsorship is not available for this post. Applicants must have the right to work in the UK that does not require employer sponsorship for the duration of the appointment.

Support major procurement programmes that deliver lasting impact

Are you highly organised, proactive and looking to develop a career supporting complex programmes and projects? Birmingham City Council is looking for an Associate Major Procurement Programme and Projects Office Practitioner to join our newly established Major Procurement Programmes and Projects Office (MPPPO).

Permanent

Grade B - £28,598 - £34,434

Consultation grade - subject to formal evaluation under the Equal Pay Programme

Working 36.5 hours per week

Sponsorship is not available for this post. Applicants must have the right to work in the UK that does not require employer sponsorship for the duration of the appointment.

Support major procurement programmes that deliver lasting impact

Are you highly organised, proactive and looking to develop a career supporting complex programmes and projects? Birmingham City Council is looking for an Associate Major Procurement Programme and Projects Office Practitioner to join our newly established Major Procurement Programmes and Projects Office (MPPPO).

Working within a team that provides governance, assurance and coordination for major procurement activity, you'll play an important role in keeping projects on track. You'll provide administrative and project support, maintain accurate records, coordinate meetings and ensure colleagues have the information they need to deliver successful procurement programmes that benefit Birmingham's communities.

About The Role

As an Associate Major Procurement Programme and Projects Office Practitioner, you'll help ensure the smooth delivery of major procurement projects by:

• Acting as the first point of contact for the Programme and Projects Office, responding to enquiries and directing requests appropriately.
• Organising meetings, review panels and workshops, including preparing agendas, coordinating papers, taking minutes and tracking actions.
• Maintaining project documentation, filing systems and contract records to ensure information is accurate, secure and up to date.
• Updating project trackers, milestones, risk logs and programme documentation to support effective project governance.
• Assisting with the production of project reports, dashboards and performance information.
• Maintaining shared mailboxes, calendars and other team resources to support efficient programme delivery.
• Supporting procurement programmes in line with the Council's governance, assurance and project management standards.

About You

We're looking for someone who is organised, dependable and enjoys supporting projects in a fast-paced environment. You'll bring:

• Experience in an administrative, project support or business support role with the ability to manage multiple priorities.
• Excellent organisational skills and strong attention to detail.
• Experience of handling enquiries, coordinating activities and providing excellent customer or stakeholder support.
• The ability to handle sensitive and confidential information with discretion and professionalism.
• Strong written and verbal communication skills and the ability to build effective working relationships.
• Confidence using Microsoft Office applications, particularly Outlook, Word and Excel, and a willingness to learn new project management systems.
• A commitment to continuous professional development and developing your knowledge of procurement and project delivery.

Why Join Us?

At Birmingham City Council, You'll Join a Modern Procurement Service Delivering Programmes That Make a Real Difference Across One Of Europe's Largest Local Authorities. In Return, We Offer

• The opportunity to support high-profile procurement programmes that improve services for Birmingham's residents.
• A supportive and collaborative team where you'll gain valuable experience in project and programme delivery.
• Ongoing learning and development opportunities to help you build your career.
• Flexible and hybrid working opportunities where service needs allow.
• A competitive Local Government Pension Scheme and generous annual leave entitlement.
• Access to a wide range of employee wellbeing initiatives and staff benefits.
• The opportunity to contribute to innovative, value-driven procurement that delivers positive outcomes for the city.

Birmingham City Council is an accredited Disability Confident Leader employer, and we are committed to employing, retaining and developing all of our people.

We want to ensure your recruitment journey with us is a positive and equitable one, so please let us know if there are any reasonable adjustments, additional support, accessibility needs, or if there is any way in which we can support you through your application.

For any informal enquires please contact: [e-mail]

A Disclosure and Barring Service (DBS) check will be undertaken.

Proof of Right to work in the UK will be required for all applicants in accordance with UK Home Office requirements, before any employment offer can be confirmed.

Job Description and Person Specification - RM-00137647-Associate Major Procurement Programme and Projects Office Practitioner-Job Description.pdf