Procurement Programmes Office Associate

Birmingham City Council; West Midlands; Hybrid; GBP 29,000 - 34,000; Full time

Benefits offered by this job

Hybrid working

Flexible working

LGPS pension

Annual leave

Wellbeing initiatives

Job summary

Birmingham City Council is seeking an Associate Major Procurement Programme and Projects Office Practitioner to join the newly established MPPPO. You will support governance, assurance and coordination for major procurement activity and help keep projects on track.

You'll provide administrative and project support, maintain records, coordinate meetings and ensure colleagues have the information they need to deliver procurement programmes that benefit Birmingham's communities.

Qualifications

• Experience in an administrative or project support role.
• Ability to manage multiple priorities.
• Excellent organisational skills and attention to detail.
• Experience handling enquiries and coordinating activities.
• Ability to handle confidential information with discretion and professionalism.
• Strong written and verbal communication skills.
• Willingness to learn new project management systems.

Responsibilities

• Acting as the first point of contact for the Programme and Projects Office, responding to enquiries and directing requests appropriately.
• Organising meetings, review panels and workshops, including preparing agendas, coordinating papers, taking minutes and tracking actions.
• Maintaining project documentation, filing systems and contract records to ensure information is accurate, secure and up to date.
• Updating project trackers, milestones, risk logs and programme documentation to support effective project governance.
• Assisting with the production of project reports, dashboards and performance information.
• Maintaining shared mailboxes, calendars and other team resources to support efficient programme delivery.
• Supporting procurement programmes in line with the Council's governance, assurance and project management standards.

Skills

Organisational skills

Attention to detail

Stakeholder support

Written and verbal communication

Discretion with confidential info

MS Office proficiency

Tools

Microsoft Office

Outlook

Word

Excel

Job description

Birmingham City Council is seeking an Associate Major Procurement Programme and Projects Office Practitioner to join the newly established MPPPO. You will support governance, assurance and coordination for major procurement activity and help keep projects on track.

You'll provide administrative and project support, maintain records, coordinate meetings and ensure colleagues have the information they need to deliver procurement programmes that benefit Birmingham's communities.