Assistant, Talent Acquisition

United Talent Agency; Greater London; On-site; GBP 26,000 - 34,000; Full time

Job summary

United Talent Agency (UTA) seeks a driven Assistant to join UTA UK, Curtis Brown Group and Roof on an initial 6-month contract. You will provide high-quality operational and administrative support to the Talent Acquisition team, coordinating interviews and recruitment activities across the business.

Reporting to the Director, Talent Acquisition, you will manage multiple priorities in a fast-paced environment with a keen understanding of corporate structures and industry titles.

Qualifications

• 12–18 months of experience in recruiting coordination, HR operations, or related administrative support role.
• Experience maintaining data accuracy within an ATS (Ashby).
• Exceptional verbal and written communication skills.
• Collaborative mindset and ability to work with multiple departments.
• Creative approaches to business challenges.

Responsibilities

• Coordinate and schedule interviews across UTA UK, Curtis Brown Group and Roof.
• Monitor recruitment processes in Ashby ATS and Workday HR system.
• Support early talent initiatives to promote inclusivity in hiring.
• Develop and execute tailored job posting strategies for assigned roles.
• Build talent pipelines and maintain relationships with potential candidates.
• Support onboarding processes with internal teams (desktop support, compliance, HR operations).
• Assist with recruitment reporting, projects and continuous improvement initiatives.
• Ensure recruitment activities comply with company policies.

Skills

Recruiting coordination

Communication skills

Cross-department collaboration

Tools

Ashby

Workday

Job description

UTA seeks a driven and inquisitive Assistant to join our dynamic team supporting UTA UK, Curtis Brown Group and Roof on an initial 6-month contract. You'll thrive here with a keen understanding of corporate structures and industry titles, coupled with sharp business acumen within the exciting world of media and entertainment.

As an Assistant, you'll provide high-quality operational and administrative support to the Talent Acquisition team, ensuring a seamless recruitment process for candidates, hiring managers and interviewers. You'll play a key role in coordinating interviews, managing recruitment administration and supporting the smooth running of recruitment operations across the business.

Reporting to the Director, Talent Acquisition, this role requires exceptional organisation, attention to detail and the ability to manage multiple priorities in a fast-paced environment.

What You Will Do

• Coordinate and schedule interviews, ensuring a smooth and efficient interview process for both candidates and hiring managers
• Monitor interview & requisition processes in our recruiting ATS system (Ashby) & HR system (Workday).
• Support Talent Acquisition within the early talent space to help advance an inclusive workforce.
• Develop and execute a tailored job posting strategy for each assigned role
• Proactively build talent pipelines for future hiring needs and maintain relationships with potential candidates
• Respond to feedback from recruiters and hiring managers, adjusting strategies as necessary to meet departmental goals
• Create lists of target companies and potential candidates for ongoing and future searches
• Support candidates, hiring managers, and recruiters in the onboarding process, ensuring an overall positive onboarding experience. This includes collaborating with internal teams on logistics such as desktop support, compliance, and HR operations considerations.
• Support recruitment reporting, projects and continuous improvement initiatives.
• Ensure all recruitment activity is completed accurately and in line with company policies and compliance requirements.
• Contribute flexibly across Talent Acquisition activities and projects in line with evolving business needs.
• Stay updated on industry news and trends, especially those impacting recruitment

What You Will Need

• Minimum of 12-18 months of experience in recruiting coordination, HR operations, or a related administrative support role
• Experience in maintaining data accuracy within our ATS; we use Ashby
• Exceptional verbal and written communication skills
• Demonstrated ability to apply creative approaches to business challenges
• Excellent communication skills - both written and verbal
• Must thrive in a collaborative environment and be able to work effectively with team members across different departments

What You Will Get

• The unique and exciting opportunity to work at one of a leading global entertainment companies
• Access to the tools, leadership, and resources you will need to create and drive a center of excellence
• The opportunity to do the best work of your career
• Work in an inclusive and diverse company culture
• Competitive programs to support your well-being
• Experience working in a collaborative environment with room to grow

About UTA

UTA is a premier global talent agency built for the future of media and entertainment. The agency's diversified platform and best-in-class, client-first approach is innovative, collaborative, and positioned to lead in an evolving market. UTA represents the most celebrated artists, creatives, and brands, from icons and legends to next-generation talent. Its integrated capabilities span film and television, music, comedy, creators, sports, brands, news, publishing, speakers, theater, and more. It is based in Los Angeles with offices in the U.S., London, and Munich.

For more information: https://www.unitedtalent.com/about/

UTA and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers.

https://www.unitedtalent.com/privacy-policy