Assistant security controller

Dunhillmedical; Sheffield; Hybrid; GBP 38,000 - 54,000; Full time

Benefits offered by this job

Annual leave

Pensions scheme

Flexible working

Development opportunities

Employee discounts

Hybrid working

Job summary

The University of Sheffield is seeking an Assistant Security Controller to provide high-level operational support within the AMRC security function. You will bridge security protocols with daily business, assist with sign-offs on internal security documents, and guide personnel through vetting and background checks while maintaining discretion.

You will be a central information hub for security enquiries, support accreditation efforts, and help align processes with university-wide policy,

Qualifications

• Experience maintaining accurate records in an electronic database with sensitive data handling.
• Proficient with Microsoft Word, Excel and Access for documentation and reporting.
• Strong written and verbal communication across diverse stakeholders.
• Proven ability to analyse information and collaborate on solutions.

Responsibilities

• Deploy understanding of project security aims and act as a knowledge source.
• Develop relationships across the organisation and attend formal meetings for security function.
• Undertake investigations and support complex security analyses with the Security Controller.
• Maintain security data, ensure systems and registries are compliant and up to date.
• Provide information and guidance for staff bulletins, policies and security-related queries.
• Manage vetting process operations and be the primary contact for vetting cases.

Skills

Record keeping

Interpersonal skills

Written and verbal communication

Problem solving

Education

GCSEs including Maths and English

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Job description

Job Title: Assistant Security Controller

Posting Start Date: 03/09/2026

Job Id: 3072

School/Department: Advanced Manufacturing Research Centre

Work Arrangement: Full Time (Hybrid)

Contract Type: Permanent

Closing Date: 01/10/2026

The University of Sheffield is a remarkable place to work. Our people are at the heart of everything we do. Their diverse backgrounds, abilities and beliefs make Sheffield a world-class university.

We offer a fantastic range of benefits including a highly competitive annual leave entitlement (with the ability to purchase more), a generous pensions scheme, flexible working opportunities, a commitment to your development and wellbeing, a wide range of retail discounts, and much more. Find out more about our benefits (opens in a new window) and join us to become part of something special.

Overview

This versatile role serves as a critical position within the security function at the AMRC, providing high-level operational support to ensure organisational integrity and regulatory adherence. As an Assistant Security Controller, you will act as a versatile facilitator, bridging the gap between security protocols and daily business functions. You will play a vital role in the project lifecycle by assisting with the formal sign-off of internal security documentation, ensuring all initiatives meet internal risk benchmarks and compliance standards. Additionally, you will serve as the primary coordinator for clearance enquiries, guiding personnel through vetting and background checks while maintaining discretion.

Beyond internal governance, you will act as a centralised information hub for general security enquiries, providing guidance on policy and best practice to all stakeholders. You will also bolster the department’s professional standing by supporting gaining accreditation, ensuring alignment with global industry standards and professional development. Finally, you will provide essential logistical support during internal investigations, assisting with data gathering, evidence documentation, and report preparation. The ideal candidate is a detail-oriented, proactive professional capable of handling sensitive information with the highest level of integrity and composure.

Main duties and responsibilities

• Deploy a detailed understanding and act as a point of contact and source of expertise for AMRC project security aims, objectives, and operational working practices.
• Develop and maintain excellent working relationships with key personnel throughout the organisation, represent the operations activities and attend formal meetings on behalf of the project security function.
• Undertake security investigations and analysis, highlighting and prioritising issues for resolution. Support complex investigations alongside the Security Controller.
• Oversee the effective maintenance, security, and accessibility of project security data and documentation, ensuring relevant systems, reports, and registries are updated and compliant.
• Provide information in support of project security management, communicating with staff and sending information and detailed instruction for staff bulletins and policies.
• Provide specialist advice and deal with queries of a detailed nature regarding project security, recommending alternative courses of action to resolve customer requirements, where needed.
• Propose and support implementation of improvements to project security systems and working methods, leading the operational delivery of procedural changes to ensure alignment with University policy.
• Assist project teams with security documentation.
• Manage the operational delivery of the personnel vetting process, ensuring adherence to protocols and acting as the primary point of referral for vetting cases.
• Handled project security enquiries and queries, escalated to the Security Controller where required.
• Contribute to a regular program of security audits and compliance spot checks across project data and documentation, analysing results to identify risks and implementing necessary corrective actions.
• Carry out other duties, commensurate with the grade and remit of the post.

Person Specification

Our diverse community of staff and students recognises the unique abilities, backgrounds, and beliefs of all. We foster a culture where everyone feels they belong and is respected. Even if your past experience doesn't match perfectly with this role's criteria, your contribution is valuable, and we encourage you to apply. Please ensure that you reference the application criteria in the application statement when you apply.

Criteria

• Experience of maintaining accurate and detailed records in an electronic database with consideration of handling the data in a sensitive and confidential way.
• Application / Interview
• Experience of using Microsoft Office packages including Word, Excel and Access.
• Application / Interview
• Proven ability to consider the facts available and solve problems with an appreciation of the short and long term implications.
• Application / Interview
• Excellent interpersonal skills and effective written and verbal communication skills.
• Interview
• Ability to assess and organise resources, and plan and progress work activities.
• Application / Interview
• Ability to recognise when collaboration is required and seek appropriate colleagues to provide support to a task or decision‑making process.
• Interview
• Ability to adapt own skills to new circumstances and use initiative to contribute to team and organisational activities.
• Application / Interview
• Driven to complete tasks, including long term projects, to a good standard with little or no supervision. To prioritise own workload and to seek support when necessary.
• Application / Interview
• Experience of developing and maintaining effective working relationships in a complex environment.
• Application / Interview
• 5 GCSE passes at grade C or above including Maths and English (or equivalent experience).
• Application
• Ability to maintain a database holding secure data.
• Application / Interview
• Previous experience in a similar project security role
• Application / Interview
• Stage(s) assessed at

Further Information

• Grade 6
• Work arrangement Full Time
• Line manager Security Controller
• Direct reports None
• Right to work in the UK

If you do not currently hold the right to work in the UK, you can find more information here to help determine your visa eligibility. Additional guidance is also available on the UK Visa & Immigration website .

For informal enquiries about this job contact Sophie Gimeno-Guillen, Security Controller: on [e-mail]

Next steps in the recruitment process

This will consist of an interview. We plan to let candidates know if they have progressed to the selection stage in the weeks following the closing date. If you need any support, equipment or adjustments to enable you to participate in any element of the recruitment process you can contact Sophie Gimeno-Guillen, [e-mail]

• A minimum of 38 days annual leave including bank holiday and closure days (pro rata) with the ability to purchase more.
• Flexible working opportunities, including hybrid working for some roles.
• A wide range of discounts and rewards on shopping, eating out and travel.
• A variety of staff networks, providing opportunities for social interaction, peer support and personal development (for example, Race Equality, LGBT+, Women’s and Parent’s networks).
• Recognition Awards to reward staff who go above and beyond in their role.
• A commitment to your development access to learning and mentoring schemes; Professional Services Shared Skills Framework
• A range of generous family-friendly policies
• paid time off for parenting and caring emergencies
• access to menopause support in the workplace
• paid time off and support for fertility treatment

We are a Disability Confident Leader (opens in a new window). If you have a disability and meet the essential criteria for this job you will be invited to take part in the next stage of the selection process.

Security Vetting

Please be aware that there is a requirement for the successful applicant to undertake a Government baseline personnel security standard (BPSS) and Security Check Clearance (SC) as a condition of employment. Please note you must be able to work in the UK without restrictions in accordance with UK National Law and be prepared to successfully undertake an appropriate level of UK National Security Vetting according to UK Government National Security Vetting criteria

Possession of a criminal record is not an automatic bar to employment at the University of Sheffield. We recognise the value of steady employment in the rehabilitation process and examine each case in its own right. More information can be found on our Information for candidates page:- sheffield.ac.uk/jobs/candidates (opens in a new window).

Closing Date :01/10/2026

We are a research university with a global reputation for excellence. Our ideas and expertise change the world for the better, making a real difference to society. We know that when people come together with different views, approaches and insights it can lead to richer, more creative and innovative teaching and research and the highest levels of student experience. Our University Vision (www.sheffield.ac.uk/vision ) outlines our commitment to building a diverse community of staff and students that recognises and values the abilities, backgrounds, beliefs and ways of living for everyone.

The University of Sheffield
Western Bank
Sheffield
S10 2TN
[phone]