Project Coordinator

Diversity Dashboard; Rotherham; On-site; GBP 27,000 - 31,000; Full time

Benefits offered by this job

39 days annual leave (pro rata)

Flexible working opportunities

Generous pension scheme

Discounts and rewards

Staff networks

Job summary

The AMRC within the University of Sheffield is seeking a Project Coordinator to provide comprehensive project coordination and management support across diverse groups. You will assist with scoping, planning, procurement, finance, and progress updates, ensuring projects stay on time and within budget.

This role involves domestic travel and close collaboration with project managers and technical leads. The ideal candidate will have excellent communication, strong organisational skills, and a

Qualifications

• Strong IT skills including Microsoft Office.
• Exceptional organisation with methodical work approach and high attention to detail.
• Willingness and ability to travel for on-site meetings.
• Awareness of the project lifecycle and ability to plan, monitor and revise requirements.
• Ability to plan short- to mid-term tasks with awareness of longer-term issues.
• Experience capturing actions, following up and reporting progress.

Responsibilities

• Prepare project documentation (cost plans, orders, timesheets).
• Administer running and implementation of projects.
• Monitor and report on budgets.
• Input finance data and support monthly invoicing and timesheet analysis.
• Provide administrative support for Project Managers and present updates to stakeholders.
• Plan ahead to meet project deadlines and coordinate with delivery teams.
• Support planning for short-term projects and tooling/hardware orders.
• Ensure smooth transitions of project deliveries and escalation of issues.

Skills

Excellent communication

Highly organised

Willingness to travel

Project lifecycle knowledge

Planning and prioritising

Information management

Reporting and presentations

Customer service

Tools

Microsoft Office

Job description

The University of Sheffield is a remarkable place to work. Our people are at the heart of everything we do. Their diverse backgrounds, abilities and beliefs make Sheffield a world-class university.

We offer a fantastic range of benefits including a highly competitive annual leave entitlement (with the ability to purchase more), a generous pensions scheme, flexible working opportunities, a commitment to your development and wellbeing, a wide range of retail discounts, and much more. Find out more about our benefits (opens in a new window) and join us to become part of something special.

Overview

As a Project Coordinator, you will support projects that range in scale and duration across different groups in the AMRC. You will provide project coordination and project management support. You will support project teams and be involved in scoping new project work, as well as ensuring projects are delivered to a high standard, within budget and on time. Key aspects of your role will be to provide scoping and planning support to projects prior to launch. During the project lifecycle, the key aspects you manage are the procurement, financial and status progress updates.

You will support the delivery of a defined complex project. You will work on projects managed by a project manager, with support and guidance by a relevant Technical Lead and Technical Fellow. The role will involve periodical travel for on-site meetings, which will largely be domestically in the UK, but could also be international.

For this role, you will need to have strong communication skills allied with organisational ability and enthusiasm. You should have excellent customer service skills and the ability to solve problems creatively. Pragmatism and the ability to understand an issue from both your own organisation and the customers' point of view is also important.

Please be aware that there may be requirement for the successful applicant to obtain Security Check Clearance (SC). Please ensure you meet the eligibility criteria for the check when you are applying for this post.

The AMRC are a Corporate Partners of the Association of Project Management (APM). Meaning we continuously train, support and encourage the Project Management team at the AMRC.

Main duties and responsibilities

• Preparing project documentation e.g., cost plans, ordering, timesheets etc.
• Administration for the running and implementation of projects.
• Monitor and report on budgets.
• Inputting, ordering and interrogating finance data.
• Monthly invoicing and timesheet analysis
• Timesheet checks and input to bespoke system.
• Providing administrative support for Project Managers.
• Makes presentations to management on project updates, project cycle, and expected results.
• Ensuring that projects are completed on time and in scope.
• Procurement of goods and services for the team
• Support and participate in project teams.
• The ability to develop skills through external or on the job training, suitable to accomplish the project tasks required.
• Present results to internal and external stakeholders at all levels in a professional and concise manner.
• Plan and carry out tasks and responsibilities over the short-medium term, with an awareness of longer-term issues. Use discretion to determine priorities and resolve conflicts to allow the team to meet targets and deadlines.
• Coordinate and liaise with other members of the Project Delivery team over work progress.
• Support planning for short-term projects in own area or contribute to the planning of the group.
• Plan several months in advance to meet deadlines for AMRC project reports, industrial partner deadlines and to support preparation for presentations to internal and external stakeholders.
• Working alongside the Project Managers to plan and order appropriate tooling, materials and hardware ahead of project requirement.
• Check that all hardware inventory is present and correctly assembled in advance of project requirement.
• Work alongside the project team staff to enable smooth transitions of project deliveries.
• Update Project Manager with progress reports and escalation of any issues.
• As a member of staff, you will be encouraged to make ethical decisions in your role, embedding the University sustainability strategy into your working activities wherever possible.
• Any other duties, commensurate with the grade of the post.

Person Specification

Our diverse community of staff and students recognises the unique abilities, backgrounds, and beliefs of all. We foster a culture where everyone feels they belong and is respected. Even if your experience doesn't match perfectly with this role's criteria, your contribution is valuable, and we encourage you to apply. Please ensure that you reference the application criteria in the application statement when you apply.

• Good IT skills, in addition to Microsoft Office, the internet, etc. Essential
• Must be extremely organised with a methodical and structured approach to work, and good attention to detail. Essential
• Willingness and ability to travel. Essential
• Must be aware of the various elements of the project lifecycle. Essential
• The ability to plan, monitor and revise requirements based on changing circumstances and events. Essential
• Management of information, including capturing actions, carrying out and follow up of actions. Essential
• Effective communication skills, both written and verbal. Where possible experience in report writing skills, delivering a variety of presentations, communicating to staff at all levels and have client facing work experience. Essential
• Excellent customer service skills, with experience of responding efficiently and effectively to phone and email enquiries. Essential
• Courteous, positive, and supportive in interactions with others. Essential
• Ability to develop creative approaches to problem solving. Essential

Further Information

• Grade: 5
• Salary: £27,319 - £31,236 per annum
• Work arrangement: Full-time
• Line manager: Angus Williams
• Direct reports: None
• Our website: https://www.amrc.co.uk/
• For informal enquiries about this job contact Angus Williams [e-mail]

Next steps in the recruitment process

The selection process will consist of an interview. We plan to let candidates know if they have progressed to the selection stage two weeks after the closing date. If you need any support, equipment or adjustments to enable you to participate in any element of the recruitment process you can contact Angus Williams [e-mail]

Our vision and strategic plan

We are the University of Sheffield. This is our vision: sheffield.ac.uk/vision (opens in new window).

What we offer

• A minimum of 39 days annual leave including bank holiday and closure days (pro rata) with the ability to purchase more.
• Flexible working opportunities, including hybrid working for some roles.
• Generous pension scheme.
• A wide range of discounts and rewards on shopping, eating out and travel.
• A variety of staff networks, providing opportunities for social interaction, peer support and personal development (for example, Race Equality, LGBT+, Women's and Parent's networks).
• Recognition Awards to reward staff who go above and beyond in their role.
• A commitment to your development access to learning and mentoring schemes; integrated with our Academic Career Pathways and Professional Services Shared Skills Framework.
• A range of generous family-friendly policies
  • paid time off for parenting and caring emergencies
  • support for those going through the menopause.
  • paid time off and support for fertility treatment
  • and more

More details can be found on our benefits page: sheffield.ac.uk/jobs/benefits.

We are a Disability Confident Employer. If you have a disability and meet the essential criteria you will be invited to interview

Criminal record

Possession of a criminal record is not an automatic bar to employment at the University of Sheffield. We recognise the value of steady employment in the rehabilitation process and examine each case in its own right. More information can be found on our Information for candidates page:- sheffield.ac.uk/jobs/candidates (opens in a new window).

Baseline personnel security standard

This role requires the postholder to undertake a Government baseline personnel security standard (BPSS) check as a condition of employment.

We are a research university with a global reputation for excellence. Our ideas and expertise change the world for the better, making a real difference to society. We know that when people come together with different views, approaches and insights it can lead to richer, more creative and innovative teaching and research and the highest levels of student experience. Our University Vision ( www.sheffield.ac.uk/vision ) outlines our commitment to building a diverse community of staff and students that recognises and values the abilities, backgrounds, beliefs and ways of living for everyone.