Assistant Project Manager

CBRE; Greater London; Presencial; GBP 42.000 - 52.000; Jornada completa

Descripción de la vacante

CBRE in London is seeking a Project Management Senior Coordinator to oversee the real estate portfolio for a leading technology client. You will ensure data quality, coordinate cross-functional onboarding, and manage contracts and financials in a fast-paced environment.

You will produce reports, track progress, and support governance while liaising with regional legal teams. The role requires proactive, organized professionals with strong communication skills and attention to detail.

Formación

• Experience in a high-volume, fast-paced administrative role.
• Proactive, organized with strong work ethic.
• Excellent communication with internal and external stakeholders.
• Strong written and presentation skills.
• Attention to detail and data analysis.
• Ability to multitask and meet tight deadlines.
• Flexibility and willingness to adapt.
• Experience with global accounts (desirable).
• Experience in Real Estate or construction (desirable).
• Experience with client systems (SAP or CRM) (desirable).

Responsabilidades

• Proactively maintain and monitor client data quality.
• Manage onboarding of cross-functional teams across the region.
• Process and monitor supplier POs and invoices.
• Track financial management including opex, capex, invoicing, budgets and forecasts.
• Focus on reporting, analysis and communications of project activity.
• Drive project governance and improve efficiencies by updating procedures.
• Produce written reports, minutes, presentations.
• Assist in drafting contracts and monitor versions.
• Liaise with regional legal teams to process contracts.
• Keep project folders current and contracts dashboard.
• Enter project information into management tools.
• Act as go-to administrator for tracking systems and prepare status reports.
• Train new team members on policies, governance.
• Assist management in implementing and monitoring project practices.
• Identify and solve problems within own area.
• Evaluate and select solutions from established options.
• Impact team through service quality.
• Follow procedures with supervision.

Conocimientos

Data quality

Stakeholder communication

Project administration

Onboarding coordination

Governance

Reporting

Educación

High School Diploma or GED

Herramientas

SAP CRM

Google Workspace

Microsoft Office

Descripción del empleo

About The Role

This is a client based role for one of the world’s leadingtechnology firms. The Project Management Senior Coordinator will work acrossthe client's real estate portfolio witha key focus on delivering a high standard in a fast paced environment.

About The Role

This is a client based role for one of the world’s leadingtechnology firms. The Project Management Senior Coordinator will work acrossthe client's real estate portfolio witha key focus on delivering a high standard in a fast paced environment.

What You’ll Do

• Proactively maintain and monitor high levels ofclient data quality and accuracy within the client systems
• Managing the onboarding of cross-functionalteams across the region, coordinating individuals and aligning the teams withclient specific processes and procedures
• Process and monitor supplier purchase orders andinvoices through the client financial system
• Track and assist with financial managementincluding opex, capex, invoicing, budgets and forecast and enrolling newsuppliers
• Have a key focus on reporting, analyzing andcommunicating project activity
• Driving project governance and whereappropriate, improve efficiencies by evolving the account’s procedures,documentation and methods
• Have thorough understanding of relevantprocedures and processes
• Producing comprehensive written reports,minutes, presentations
• Assist in the creation of draft contracts andmonitor them until the version to be processed is finalized
• Liaise with regional legal teams to processcontracts until obtaining legal signature
• Keep project contract folders current andup-to-date as well as contracts dashboard
• Manage and enter project information and datainto management technology tools
• Act as a 'go-to' administrator for projecttracking systems and websites. Prepare project status reports for theworkgroup. Train new team members on policies, administration, and governance
• Assist management in the implementation of andmonitoring of project practices, policies, and administration deliverables
• Recognize and solve typical and atypicalproblems that can occur in own work area without supervisory approval
• Evaluate and select solutions from establishedoptions
• Impact team through the quality of the servicesor information provided
• Follow standardized procedures and practices andreceives regular but moderate supervision and guidance

What You’ll Need

• Previous Experience in a high volume and fastpaced administrative role
• Proactive and organized with strong work ethic
• A strong ability to communicate effectively withinternal and external stakeholders
• Strongwritten / presentation skills
• A strong eye for detail and the ability toproblem solve/analyze data where necessary
• Ability to multitask and work under stricttimelines with a flexible attitude
• Proactive approach with a willingness tocontinually change and adapt
• Works with others in an open, respectful andfair manner
• Experience working on a global account(desired)
• Experience working in the Real Estate /construction industry (desired)
• Good knowledge & experience of clientsoftware systems (SAP or other CRM systems) (desired)
• Experience working with a range of computeroffice softwares (Gmail, Google Drive: Docs, Sheets, Slides, Forms, and Sites,Microsoft Office, etc)
• High School Diploma or GED with 2-3 years ofjob-related experience