Assistant Project Manager

CBRE Group, Inc.; Greater London; On-site; GBP 28,000 - 42,000; Full time

Job summary

CBRE Group, Inc. is seeking a Project Management Senior Coordinator to support a world-leading technology client in London.

You will maintain client data quality, onboard cross-functional teams, process POs and invoices, and support budgets, forecasts and contract administration. You will produce written reports, minutes and presentations, liaise with regional legal teams on contracts, and manage project information in governance tools.

Qualifications

• Experience in a high-volume, fast-paced administrative role.
• Proactive, organized with strong work ethic.
• Excellent written and presentation skills for internal/external stakeholders.
• Attention to detail; ability to analyze data where necessary.
• Able to multitask and meet strict timelines with flexibility.
• Willingness to adapt and collaborate across teams.
• Experience on a global account (desired).
• Experience in Real Estate/construction industry (desired).
• Familiarity with client software systems (SAP or other CRM).
• Proficient in Gmail, Google Drive apps and Microsoft Office.
• High School Diploma or GED with 2-3 years of related experience.

Responsibilities

• Maintain client data quality and accuracy in client systems.
• Coordinate onboarding of cross-functional teams across the region.
• Process supplier purchase orders and invoices in the financial system.
• Track and assist with opex, capex, invoicing, budgets and forecasts.
• Produce project status reports, minutes, and presentations.
• Assist in contract creation and monitor until finalization.
• Liaise with regional legal to process contracts for signature.
• Manage project information in governance tools and dashboards.
• Prepare status reports for workgroups; train new members on policies.

Skills

High-volume admin

Proactive & organized

Communication skills

Detail-oriented

Data analysis

Multitasking under deadlines

Flexible attitude

Team collaboration

Global account experience

Real estate experience

SAP/CRM familiarity

Microsoft Office

Google Drive tools

Education

High School Diploma or GED

Tools

Gmail

Google Docs/Sheets/Slides

Microsoft Office

Job description

About the Role:

This is a client based role for one of the world’s leading technology firms. The Project Management Senior Coordinator will work across the client'sreal estate portfolio with a key focus on delivering a high standard in a fast paced environment.

What You’ll Do:

• Proactively maintain and monitor high levels of client data quality and accuracy within the client systems
• Managing the onboarding of cross-functional teams across the region, coordinating individuals and aligning the teams with client specific processes and procedures
• Process and monitor supplier purchase orders and invoices through the client financial system
• Track and assist with financial management including opex, capex, invoicing, budgets and forecast and enrolling new suppliers
• Have a key focus on reporting, analyzing and communicating project activity
• Driving project governance and where appropriate, improve efficiencies by evolving the account’s procedures, documentation and methods
• Have thorough understanding of relevant procedures and processes
• Producing comprehensive written reports, minutes, presentations
• Assist in the creation of draft contracts and monitor them until the version to be processed is finalized
• Liaise with regional legal teams to process contracts until obtaining legal signature
• Keep project contract folders current and up-to-date as well as contracts dashboard
• Manage and enter project information and data into management technology tools
• Act as a 'go-to' administrator for project tracking systems and websites. Prepare project status reports for the workgroup. Train new team members on policies, administration, and governance
• Assist management in the implementation of and monitoring of project practices, policies, and administration deliverables
• Recognize and solve typical and atypical problems that can occur in own work area without supervisory approval
• Evaluate and select solutions from established options
• Impact team through the quality of the services or information provided
• Follow standardized procedures and practices and receives regular but moderate supervision and guidance

What You’ll Need:

• Previous Experience in a high volume and fast paced administrative role
• Proactive and organized with strong work ethic
• A strong ability to communicate effectively with internal and external stakeholders Strong written / presentation skills
• A strong eye for detail and the ability to problem solve/analyze data where necessary
• Ability to multitask and work under strict timelines with a flexible attitude
• Proactive approach with a willingness to continually change and adapt
• Works with others in an open, respectful and fair manner
• Experience working on a global account (desired)
• Experience working in the Real Estate / constructionindustry (desired)
• Good knowledge & experience of client software systems (SAP or other CRM systems) (desired)
• Experience working with a range of computer office softwares (Gmail, Google Drive: Docs, Sheets, Slides, Forms, and Sites, Microsoft Office, etc)
• High School Diploma or GED with 2-3 years of job-related experience