Assistant Project Manager

Carlisle Support Services; Birmingham; Hybrid; GBP 32,000 - 52,000; Full time

Benefits offered by this job

Health and wellbeing plans

23 days holiday increasing to 25 after

Discounts and cashbacks

Paid volunteering days

Employee assistance program

Refer a friend scheme

Cycle to work scheme

Bonus

Travel allowance

Job summary

Carlisle Support Services is seeking an Assistant Project Manager to support planning, coordination and delivery of Hard FM and construction projects across its national portfolio.

You will assist in developing programmes, monitoring progress and coordinating site activities while maintaining documentation and budgets. A full UK driving licence and willingness to travel UK sites are essential.

Qualifications

• Experience planning, scheduling and coordinating projects.
• Experience liaising with clients, suppliers, subcontractors and operations.
• Strong organisation and ability to meet deadlines.
• Maintaining project documentation and reports.
• Good commercial awareness with understanding of project costs and budgets.
• Ability to work independently and in a team.
• Full UK Driving Licence and travel to UK sites.

Responsibilities

• Support the planning, mobilisation and delivery of multiple Hard FM and minor works projects.
• Assist in developing project programmes, schedules and resource plans.
• Monitor project progress and provide updates to senior management.
• Coordinate site activities to keep projects on schedule and within budget.
• Maintain accurate project documentation and records.
• Work with engineers, supervisors and subcontractors for efficient delivery.
• Attend project meetings and record actions with follow-ups.

Skills

Project planning

Client & supplier liaison

Budget awareness

Document control

Team collaboration

Driving licence

FM/Construction experience

PM qualification progression

Education

PRINCE2 Foundation / PFQ

Tools

MS Project

Primavera

Excel

Job description

The role

Carlisle Support Services is looking for an Assistant Project Manager who will support the successful planning, coordination and delivery of Hard FM and construction projects across Carlisle Support Services' national portfolio. Working alongside experienced Project Managers and the Hard Services Delivery Manager, the postholder will assist in ensuring projects are delivered safely, on time, within budget and in full compliance with client requirements, company procedures and relevant legislation. This role is ideal for an ambitious individual looking to develop a career in project management within facilities management, construction and infrastructure environments.

Your core role will include but not be limited to the following activities:

• Support the planning, mobilisation and delivery of multiple Hard FM and minor works projects.
• Assist in developing project programmes, schedules and resource plans.
• Monitor project progress and provide regular updates to senior management.
• Coordinate site activities to ensure projects remain on schedule and within budget.
• Maintain accurate project documentation, including project plans, reports and records.
• Work closely with operational teams, engineers, supervisors and subcontractors to ensure efficient project delivery.
• Attend project meetings and record actions, ensuring follow-up and completion.
• Support the procurement of materials, equipment and subcontractor services.
• Assist with project handovers and close-out documentation.
• Promote a positive health and safety culture across all projects.
• Support the preparation of Risk Assessments and Method Statements (RAMS).
• Report any safety concerns, incidents or near misses promptly.
• Build positive working relationships with clients and stakeholders.
• Provide professional communication regarding project progress.
• Support the resolution of client queries and project issues.
• Assist in monitoring project costs and budgets.
• Support the preparation of quotations, variations and purchase orders.
• Maintain accurate financial and project records.
• Identify opportunities to improve efficiency and reduce project costs.
• Contribute ideas to improve project delivery processes.
• Support the implementation of new systems and digital tools.
• Participate in lessons learned reviews following project completion.

The ideal candidate

Essential

• Good understanding of project planning, scheduling and coordination principles.
• Experience liaising with clients, suppliers, subcontractors and operational teams.
• Strong organisational skills with the ability to prioritise workloads and meet deadlines.
• Experience maintaining accurate project documentation and reports.
• Good commercial awareness with an understanding of project costs and budgets.
• Ability to work independently while also contributing effectively within a team.
• Full UK Driving Licence and willingness to travel to sites across the UK.
• Previous experience in a Project Coordinator, Project Administrator, Junior Project
• Manager or similar role within Facilities Management, Construction, Engineering or Building Services.
• Experience supporting the delivery of multiple projects or workstreams simultaneously.
• PRINCE2 Foundation, APM Project Fundamentals Qualification (PFQ), or working towards a recognised Project Management qualification.

Desirable

• Project management qualification such as PRINCE2 Foundation or APM Project
• Fundamentals.
• IOSH Working Safely or equivalent.
• Experience working within Hard FM or building maintenance.
• Knowledge of CDM Regulations.
• Experience using project management software.
• Experience within Hard Facilities Management, Mechanical & Electrical (M&E),
• Construction, Rail or Infrastructure sectors.
• IOSH Working Safely or IOSH Managing Safely qualification.

Location is National

The benefits

Health and Wellbeing Plans

23 days paid holiday increasing to 25 after 2 years

Discounts and Cashbacks

Paid Volunteering days

Employee Assistance Program

Refer a Friend Scheme

Cycle to Work Scheme

Bonus

Travel Allowance

Successful candidates will be required to provide original documentation for detailed screening and vetting processes.

This could include the following: passport / driving licence / utility bill dated in the last 3 months / HMRC letter / original bank statement / original payslip / birth certificate / a valid share code.

About us

Join a growing market-leading brand of support services to work with the UK’s largest brands such as Le Shuttle, Tottenham Hotspur Stadium, Jaguar Land Rover, Tesco, and many more.

Carlisle currently employees over 8,500 dedicated and enthusiastic staff members to deliver events, security cleaning, and retail facilities support services across the UK’s most renowned sites and critical infrastructure.

Equality, Diversity, and Inclusion

At Carlisle, we are committed to Equality, Diversity, and Inclusion in all areas of employment, recruitment and selection, training, development, and promotion.

In all situations people will be judged solely on merit or ability.