Assistant Manager, Fund Services Operations

Itchy Feet; Jersey Marine; Presencial; GBP 42.000 - 66.000; Jornada completa

Descripción de la vacante

Itchy Feet seeks a motivated Assistant Manager to join its Fund Operations team. The role focuses on governance and administration of fund processes across multiple jurisdictions, with responsibility for coordinating data maintenance across systems and supporting continuous learning and effective communication.

You will onboard programmes, support compliance, act as the main contact for stakeh​olders, drive process improvements, and lead a junior administrator while ensuring robust controls and

Formación

• Experience in investments, funds or treasury terminology.
• Proficiency with MS Office (Outlook, Word, Excel).
• Experience in private equity or fiduciary services administration or governance roles.
• Knowledge of fund structures, esp. Jersey/Luxembourg jurisdictions.
• Strong multitasking and deadline management skills.
• Excellent written and verbal communication with stakeholders.
• Analytical mindset for data interpretation and decision support.
• Detail-oriented with disciplined documentation and process control.

Responsabilidades

• Oversee onboarding of new programmes on relevant platforms and accurate setup of investor data/workflows.
• Support compliance teams in managing responsibilities for key processes.
• Act as primary contact/escalation point for stakeholder inquiries regarding fund services.
• Develop and enhance processes and controls to scale operations.
• Coordinate data maintenance for relevant structures and assist in process changes rollout.
• Collaborate with teams to support day-to-day administration and controlling across fund vehicles.
• Assist with process optimisation and system integration for ongoing projects.
• Implement and review policies to ensure robust controls and efficient system use.
• Maintain data accuracy and assist users with system-related queries and reporting.
• Participate in key transformation projects across design and implementation.
• Manage operational risk register and escalate issues requiring intervention.
• Line manage a Junior Administrator to support portal activities and transitions.

Conocimientos

Investments

Fund administration

Stakeholder comms

MS Office

Data management

Herramientas

Microsoft Excel

Descripción del empleo

Our client is seeking a motivated and detail-oriented Assistant Manager to join their newly established Fund Operations team, focusing on Fund Services. This full-time position offers excellent opportunities for personal and professional growth within a dynamic and multi-jurisdictional environment. You will be responsible for supporting the governance and administration of various fund processes, as well as coordinating data maintenance across several systems. Your strong desire for continuous learning, exceptional organisational skills and commitment to effective communication will be key to your success in this role.

Job Duties:

• Oversee the onboarding of new programmes on relevant platforms, ensuring accurate setup of investor data and workflows.

• Support compliance teams in managing their responsibilities associated with key processes.

• Act as the primary contact and escalation point for stakeholder inquiries regarding fund services.

• Develop and enhance processes and controls to scale operations effectively.

• Coordinate data maintenance for relevant structures and assist in the rollout of any process changes.

• Collaborate with various teams to support day-to-day administration and controlling responsibilities across fund vehicles.

• Assist with the optimisation of processes and system integration for ongoing projects.

• Implement and review policies and procedures to ensure robust controls and efficient system use.

• Maintain data accuracy and assist users with system-related queries, facilitating troubleshooting and report generation.

• Participate in key transformation projects, contributing expertise throughout the design and implementation phases.

• Manage the operational risk register, identifying and escalating potential issues that require intervention.

• Line manage a Junior Administrator to support portal activities, with a focus on transitioning responsibilities as needed.

Job Requirements:

• Essential experience in investments, funds, treasury functions, and familiarity with relevant terminology.

• Proficiency in Microsoft Office applications, including Outlook, Word, and Excel.

• Experience with private equity or fiduciary services, particularly in administration, company secretarial, or corporate governance roles.

• Knowledge of fund structures, particularly under jurisdictions such as Jersey and Luxembourg.

• Demonstrable ability to manage multiple tasks effectively, prioritising workloads to meet deadlines.

• Strong verbal and written communication skills, capable of engaging confidently with all stakeholders.

• Analytical mindset with the capability to interpret data to inform decision-making.

• Detail-oriented approach with disciplined documentation habits.

• Flexibility to adapt to changing requirements and a proactive mindset towards problem-solving.

What You'll Love:

Our client fosters a collaborative and inclusive workplace culture that encourages professional development and innovation. You will have the chance to expand your professional network, enhance your knowledge within the private equity space, and contribute to the establishment of best practices in fund services.