Assistant Logistics Manager- NEC

Global Sports Jobs Limited; Birmingham; On-site; GBP 32,000 - 45,000; Full time

Benefits offered by this job

Medicash healthcare benefits

Annual healthcare check

Perks at Work

Entertainment discounts

Health & wellbeing discounts

Travel discounts

Shopping discounts

Meals on duty

Pension & life assurance

Employee Assistance Programme

Birthday day off

Job summary

Global Sports Jobs Limited is seeking a logistics professional to manage live event planning, transportation, storage and distribution. You will coordinate with event planners, exhibitors and venues to ensure efficient delivery and compliance with safety standards.

The role requires strong leadership, budgeting and problem-solving skills to handle changes and emergencies while driving smooth event execution across conferences and exhibitions.

Qualifications

• Proven experience in a logistics or event coordination role.
• Experience managing logistics for diverse events and adapting to changing requirements.
• Understanding of transportation, storage and distribution for live events.
• Familiarity with the technical requirements of live events, conferences and exhibitions.
• Excellent communication and interpersonal skills to collaborate with planners, exhibitors and teams.
• Strong organisational abilities with attention to detail for meticulous planning.
• Ability to manage multiple tasks in a fast-paced environment.
• Leadership to supervise logistics staff and drive performance.
• Experience optimizing resources to improve efficiency.
• Customer-centric approach to meet exhibitor needs.

Responsibilities

• Develop and implement logistics plans for live events, coordinating with planners, exhibitors and internal teams.
• Oversee procurement, transport and distribution of materials with inventory controls.
• Coordinate timely and secure transportation of materials with external providers.
• Implement distribution strategies for diverse events.
• Supervise set-up and dismantling, ensuring timelines and on-site coordination.
• Act as on-site contact for inquiries and emergencies during events.
• Identify challenges and create contingency plans for last-minute changes.
• Ensure health and safety compliance in all logistics activities.
• Lead logistics staff and provide training to improve skills.
• Collaborate with Finance to manage budgets and identify cost savings.
• Establish KPIs and report performance and improvements.

Skills

Logistics planning

Event coordination

Transportation management

Inventory control

Health and safety compliance

Budget management

Team leadership

Problem-solving

Communication

Vendor liaison

Tools

Logistics software

Job description

About the Role

This role is integral to the seamless execution of live events, conferences and exhibitions, overseeing the logistical aspects of event planning and delivery. It involves coordinating the transportation, storage and distribution of the equipment, materials and resources required to stage events successfully. The postholder collaborates closely with event planners, exhibitors and venue staff to ensure that logistical elements align with the specific requirements of each event, navigating challenges such as last-minute changes with adaptability and problem-solving. The role is pivotal in creating an efficient and organised environment that contributes to the overall success of live events, conferences and exhibitions.

Key Responsibilities

• Develop and implement comprehensive logistics plans for live events, conferences and exhibitions, coordinating with event planners, exhibitors and internal teams to understand specific requirements and ensure efficient allocation and utilisation of venue space.
• Oversee the procurement, transportation and distribution of event materials, including signage, equipment and promotional items, maintaining accurate inventory records and implementing inventory control measures to prevent discrepancies.
• Coordinate the timely and secure transportation of event materials to and from the venue, liaising with external transport providers to ensure reliable and cost-effective solutions.
• Implement effective distribution strategies to meet the diverse needs of different events.
• Supervise set-up and dismantling processes, ensuring adherence to event timelines and collaborating with on-site teams and contractors to facilitate smooth transitions between event phases.
• Act as a point of contact for logistical inquiries and emergencies during events, maintaining open and effective communication with internal teams, exhibitors and external stakeholders.
• Proactively identify potential logistical challenges, develop contingency plans and resolve unexpected issues such as last-minute changes with a solution-oriented approach.
• Ensure compliance with health and safety regulations in all logistical activities and implement and enforce safety protocols for the transportation, storage and handling of materials.
• Lead and supervise logistics staff, providing guidance and support and facilitating training programmes to enhance the skills and knowledge of the logistics team.
• Collaborate with the finance department to develop and manage budgets for logistical operations, identifying cost-saving opportunities without compromising the quality and efficiency of logistics services.
• Establish key performance indicators for logistics operations, regularly assess performance against these metrics and generate comprehensive reports detailing logistical activities, successes and areas for improvement.

Required Experience & Qualifications

• Proven experience in a logistics or event coordination role.
• Demonstrated success in managing logistics for diverse events, showcasing adaptability to varying requirements.
• In-depth understanding of logistics operations, including transportation, storage and distribution.
• Familiarity with the technical requirements of live events, conferences and exhibitions.
• Excellent communication and interpersonal skills to collaborate effectively with event planners, exhibitors and internal teams.
• Ability to convey complex logistical information clearly and concisely.
• Exceptional organisational abilities with a keen eye for detail, ensuring all logistics are meticulously planned and executed.
• Proven capability to manage multiple tasks simultaneously in a fast-paced environment.
• Strong problem-solving skills, particularly in handling unexpected challenges and last-minute changes.
• Ability to think on their feet and make quick, effective decisions to ensure the smooth flow of events.
• Leadership qualities to oversee and motivate a team of logistics staff, fostering a collaborative and efficient working environment.
• Proven experience in managing and optimising resources to enhance operational efficiency.
• A customer-centric approach with the ability to understand and meet the unique requirements of diverse events and exhibitors.
• Strong commitment to providing a positive and professional experience for clients.
• Proficiency in relevant logistics software and systems.

Preferred Skills

• Experience within the events industry.

Benefits & Perks

• Medicash healthcare benefits, including dental, optical and therapy treatments (includes up to 4 dependent children)
• Aviva Digicare free annual healthcare check
• Exclusive benefits and wellbeing site (Perks at Work)
• Entertainment discounts, including up to 55% off cinema tickets
• Health and wellbeing discounts, including 20% off Nuffield Health and 10% off Pure Gym
• Travel discounts with holiday companies such as TUI and Expedia
• Shopping discounts, saving up to 15% at high street and online stores by purchasing shopping cards
• Meals on duty
• Vodafone discounts
• Pension scheme and life assurance
• Employee Assistance Programme
• 23 days' annual leave plus bank holidays, with an additional day off for your birthday