Assistant Import Merchandiser

Danielle Ward Recruitment; West Yorkshire; On-site; GBP 18,000 - 24,000; Full time

Job summary

Danielle Ward Recruitment is seeking an Administrative Assistant to join the sourcing function as an Import Merchandiser support role. The position focuses on providing day-to-day admin support, maintaining supplier data and documentation, and coordinating onboarding and compliance processes.

You will generate regular reports, assist with CP management, and liaise with internal teams to ensure accurate, timely information.

Qualifications

• Highly organised with excellent attention to detail and the ability to manage multiple tasks.
• Confident using internal systems and Microsoft Office, particularly Excel.
• Strong communication and interpersonal skills.
• Proactive attitude with ownership of tasks.
• Reliable team player who supports others to keep workflow smooth.
• Experience with SAP or similar business systems would be beneficial.

Responsibilities

• Provide day-to-day administrative support to the wider sourcing team, keeping processes and information organised and up to date.
• Maintain and update internal systems, including supplier records, factory information and documentation.
• Support supplier onboarding and factory set-ups, ensuring information is accurately recorded.
• Produce, update, and collate regular reports for the wider team, including shipment information, supplier updates and performance data.
• Support CP management, helping to maintain information, monitor progress and ensure processes are followed.
• Assist with supplier queries, system updates, invoices, and general administrative requirements.
• Coordinate compliance documentation, audits, and relevant authorisations, ensuring records are maintained.
• Work with sourcing and finance and other departments to communicate information effectively.

Skills

Organised

Attention to detail

Data handling

Microsoft Excel

Communication skills

Tools

SAP

Job description

Our client is looking for a highly organised, friendly, and proactive individual to join their team as an Assistant Import Merchandiser, supporting the wider sourcing function across both import and domestic supply.

This is a varied, predominantly administrative role, providing essential support across internal systems, reporting, supplier administration and day-to-day operations. You will play an important part in keeping information accurate and up to date, coordinating processes and ensuring the wider team has the information and support they need.

• Provide day-to-day administrative support to the wider sourcing team, helping to ensure processes and information are kept organised and up to date.
• Maintain and update internal systems, including supplier records, factory information and relevant documentation.
• Support supplier onboarding and factory set-ups, ensuring all information is accurately recorded.
• Produce, update, and collate regular reports for the wider team, including shipment information, supplier updates and business performance data.
• Support with CP management, helping to maintain accurate information, monitor progress and ensure relevant processes are followed.
• Assist with supplier queries, system updates, invoices, and general administrative requirements.
• Coordinate compliance documentation, audits, and relevant authorisations, ensuring records are maintained.
• Work closely with internal departments, including sourcing and finance, to ensure information is communicated effectively.
• Help manage day-to-day administration, keeping track of outstanding information, deadlines, and actions.
• Build positive working relationships with suppliers and internal stakeholders, providing friendly and helpful support.
• Previous experience in an administrative, sourcing, supply chain or similar support-based role would be advantageous.
• Highly organised, with excellent attention to detail and the ability to keep on top of multiple tasks.
• Confident using internal systems and Microsoft Office, particularly Excel.
• Comfortable working with data, updating information and producing reports.
• Strong communication and interpersonal skills, with a friendly and approachable manner.
• A proactive attitude, with the ability to identify what needs doing and take ownership of tasks.
• A reliable team player who enjoys supporting others and keeping things running smoothly.
• Experience with SAP or similar business systems would be beneficial.

This is a fantastic opportunity to join an established business in a varied support role, offering exposure to the wider sourcing and supply chain function.

You will be joining a friendly and collaborative team where organisation, communication and attention to detail are key. This would suit someone who enjoys administration, working with systems and data, and playing an important role in supporting a busy team.