Assistant Financial Accountant

Hospice in the Weald; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading charity in financial service is seeking an Assistant Financial Accountant. This role involves managing finance functions, overseeing a small team, ensuring accurate financial transactions, and maintaining compliance with accounting standards. Strong analytical skills and attention to detail are essential for success in this role.

Qualifications

• Detail-oriented with strong analytical skills.
• Ability to manage finance processes and a team.

Responsibilities

• Manage Sales and Purchase Ledger to ensure compliance and timely processing.
• Responsible for payment processing and reconciliations.
• Act as a point of contact for banking queries.

Skills

Analytical skills

Attention to detail

Team collaboration

Tools

Iplicit

Job description

We are seeking a detail-oriented and motivated Assistant Financial Accountant to support our finance department and oversee a small team. This role involves managing day-to-day accounting functions, ensuring accurate and timely processing of financial transactions, and assisting in timely month-end and year-end closing activities.

This role requires strong analytical skills, accuracy, and the ability to work collaboratively across the organization.

The Assistant Financial Accountant will report to the Head of Finance and play a key role in maintaining financial records and ensuring compliance with internal policies and accounting standards.

Responsibilities

1. Manage Finance processes and team
2. Manage the Sales Ledger: ensure all sales invoices are posted to Iplicit for month-end deadlines; deal with all enquiries and queries related to Sales Ledger; review the Aged Debtors to ensure monthly statements are sent, followed up, chased, and recovery of any debts outstanding.
3. Report any non-compliance to Head of Finance in relation to the Sales Ledger.
4. Manage the Purchase Ledger: ensure all purchase invoices and expenses are processed for month-end deadlines; regularly review and clear open PORs; review Aged Creditors report and resolve queries, ensuring all payments on account are correctly allocated.
5. Manage/oversee recurring invoices to ensure all recurring monthly invoices are processed and appropriately coded.
6. Regular monitoring of all Purchase Ledger processes and report any non-compliance to Head of Finance.
7. Payment Processing
8. Responsible for bi-weekly payment batches ensuring accuracy of payments.
9. Responsible for ad-hoc faster payments, ensuring sufficient bank balances, making appropriate inter-bank transfers, and reporting any cash flow concerns to Head of Finance.
10. Manage reconciliations of all bank accounts, credit cards, and other reconciliations carried out by the team.
11. Ensure unreconciled bank entries are reviewed and actioned accordingly.
12. Manage reconciliation of all general ledger accounts.
13. Banking Process
14. Manage the weekly banking process, ensuring it is processed in line with internal deadlines and for weekly secure collection.
15. Ensure queries, unpaid cheques, and reversals are dealt with in a timely manner.
16. Act as the point of contact regarding any banking queries.
17. Systems and Governance
18. Responsible for setting up/updating user profiles on Iplicit and managing authorization workflows.
19. Review and resolve any workflow exceptions on Iplicit.