Assistant Facilities Manager - London (CL3)

ZipRecruiter; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A reputable commercial real estate advisory firm is seeking an Assistant Facilities Manager in London. This role involves coordinating day-to-day building operations and vendor management, making it an excellent opportunity for someone looking to develop their career in facilities and property management.

Qualifications

• 1–3 years of experience in facilities or property management support.
• Strong organisational and multitasking skills.
• Confidence in both written and verbal communication.

Responsibilities

• Support delivery of facilities services across assigned buildings.
• Assist with scheduling and oversight of maintenance and cleaning services.
• Liaise with tenants to address operational issues.

Skills

Organisational skills

Attention to detail

Communication

Service-oriented mindset

Education

IOSH Managing Safely certification (or willingness to obtain)

Tools

Microsoft Office

CAFM/work order systems

Job description

Job Description

Newmark Group, Inc. (Nasdaq: NMRK) is a premier global commercial real estate advisory firm that provides a fully integrated platform of services. With a rapidly growing presence in London and the EMEA region, Newmark offers strategic property solutions to clients across office, retail, and mixed-use portfolios.

We are looking for a motivated and capable Assistant Facilities Manager to join our London team and support the delivery of facilities operations across a portfolio of commercial properties.

Position Summary:

The Assistant Facilities Manager will work closely with Facilities and Senior Facilities Managers to coordinate day-to-day building operations, tenant services, and vendor management. This role is ideal for a proactive and organised individual looking to grow their career within facilities and property management.

Key Responsibilities:

• Support the delivery of facilities services across assigned buildings or a portfolio, ensuring excellent service standards.
• Assist with scheduling and oversight of maintenance, cleaning, and security services.
• Liaise with tenants and service providers to address operational issues and respond to service requests promptly.
• Help maintain accurate documentation including maintenance logs, compliance records, and asset registers.
• Support health & safety compliance, including conducting basic risk assessments and following up on corrective actions.
• Assist with the preparation of service charge budgets, financial tracking, and vendor invoicing.
• Participate in site inspections and audits; track service performance against SLAs.
• Contribute to sustainability, ESG, and space optimisation initiatives as directed by senior management.
• Cover facilities duties during site manager absences or out-of-hours emergencies (as required).

Qualifications & Experience:

• 1–3 years of experience in a facilities or property management support role.

• Strong organisational and multitasking skills with excellent attention to detail.

• Confident communicator, both written and verbal, with a service-oriented mindset.

• Working knowledge of health & safety and facilities regulations (UK).

• Experience with Microsoft Office; knowledge of CAFM/work order systems is a plus.

• IOSH Managing Safely or willingness to work toward a qualification ().

• Team player with a positive attitude and willingness to learn and take on responsibility.

Newmark is an Equal Opportunity Employer. We welcome applications from all qualified individuals and are committed to fostering an inclusive and diverse workplace.

Newmark does not accept CVs via third parties and no fees are payable.