Assistant Facilities Manager — Flexible, Stakeholder-Focused FM

Shared Services Partnership; City of Westminster; On-site; GBP 35,000 - 39,000; Full time

Job summary

Westminster City Council is seeking an Assistant Facilities Manager to ensure our buildings are safe, secure and fully operational for staff, residents, and visitors. The role combines hands-on facilities management with health, safety and contract oversight.

You will lead site inspections, coordinate fire safety measures, manage FM contractors, and engage with Building User Groups to reflect occupier needs. Strong data, IT and communication skills are essential.

Qualifications

• Experience in hard and soft facilities management.
• Ability to manage FM contractors and deliver compliance tasks.
• Strong stakeholder management and communication skills.
• Experience with health, safety and security audits.

Responsibilities

• Carry out regular site visits, inspections, audits and risk assessments across the portfolio.
• Coordinate health and safety activities including fire drills and evacuation plans.
• Lead Building User Group meetings and liaise with occupiers.
• Monitor planned maintenance and manage contractors to meet compliance.
• Maintain data management and TF Cloud records.

Skills

Health & safety

Stakeholder engagement

Contract management

Data management

IT literacy

Communication skills

Education

IWFM

IOSH

NEBOSH

Tools

TF Cloud

MS Office

Job description

Westminster City Council is seeking an Assistant Facilities Manager to ensure our buildings are safe, secure and fully operational for staff, residents, and visitors. The role combines hands-on facilities management with health, safety and contract oversight.

You will lead site inspections, coordinate fire safety measures, manage FM contractors, and engage with Building User Groups to reflect occupier needs. Strong data, IT and communication skills are essential.