Assistant Estates Manager

JLL; Greater London; On-site; GBP 26,000 - 38,000; Full time

Job summary

JLL in the United Kingdom is seeking an Assistant Property Manager to support the Property Manager in enhancing the quality and value of Amazon buildings. You will deliver an innovative, efficient property management service across hard and soft services, developing strong relationships with landlords, tenants and neighbours.

The role requires a degree or equivalent, experience in a similar role, familiarity with the RICS code of practice for service charges, and an IOSH certification.

Qualifications

• Degree-level qualification or proven equivalent in property management.
• Experience in a similar role in commercial property management.
• Conversant with RICS code of practice in service charge.
• IOSH certification within the last five years.

Responsibilities

• Support the Property Manager in enhancing building quality and value.
• Act as focal point for occupiers and stakeholders across landlords, tenants and neighbours.
• Monitor compliance with health, safety and environmental requirements.
• Assist in service charge budgeting and procurement processes.
• Coordinate with security and incident response teams and support business continuity efforts.
• Undertake regular property inspections and support management reporting.

Skills

Stakeholder management

Communication

Autonomy

Adaptability

Education

Degree qualification

IOSH certification

Job description

About JLL

We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.

Assistant Property Manager

We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.

We’re a Fortune 500 company. We work across 80 countries, in 280 different offices, with a team of over 77,000 individuals. And we look after a property portfolio of over 4bn square feet, all on behalf of our clients.

If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at JLL!

What This Job Involves

The Assistant Property Manager role has a clear purpose: to support the Property Manager in continually enhancing the quality and value of Amazon buildings, by providing an innovative, operationally efficient and commercially competitive property management service.

Amazon has a growing portfolio of UK buildings where responsibility extends beyond the occupier demise, to include the management of the building or the estate. Where this is the case, the Assistant Property Manager role will assist with the delivery of building FM service across hard and soft services and will seek to develop excellent relationships and regular dialogue with stakeholders in support of the Property Manager.

Major Responsibilities:

• Provide support in the operational management of Amazon controlled properties, generating ideas and innovations to deliver a best in class service.
• Be the focal point of contact for all occupiers, responsible for promoting and maintaining positive relationships across key stakeholders, including Landlords, retail tenants and neighbours in the local community.
• Monitor compliance with all current statutory requirements in relation to health, safety and the environment and to take the lead in assimilating and compiling the documentation.
• Working closely with the Property Manager, monitor service charge budget expenditure, ensuring frugal and sustainable procurement of goods and services. Take ownership for the raising of purchase orders and tracking of expenditure.
• Assist in the delivery of capital asset planning, such as lifecycle replacement plans and the management of fabric maintenance, with focus on sustainability.
• To carry out regular detailed inspections of retail and commercial properties to maintain accurate and up to date records, inclusive of A3 (restaurant) unit services.
• Support in managing suppliers to ensure effective, safe and compliant delivery of all property management services, providing feedback to the Property Manager and participation in monthly meetings.
• Audit and review help desk tasks, approving and instructing engineering subcontractor quotes to quickly resolve issues impacting customers.
• Assist in developing collaborative working practices with the Amazon security team in areas of shared responsibility, such as perimeter management, loading bay, lifts, keys and retail. Coordinate to implement process and share information in relation to incidents and emergency response.
• Assist with the development and roll out of business continuity management systems specific to each building.
• Review property-specific documentation, updating periodically as appropriate and support in the preparation of other documentation such as management reports.
• Where necessary, provide administrative support to ensure consistency across the portfolio.
• Undertake any other reasonable property management-related duties as required by management or leadership.
• Provide cover as required for wider team members, with specific responsibility for ensuring that the Property Manager function is covered in its absence.

Sound like you? To apply you need to be:

• Degree level qualification, and or strong capability and evidence of being in a similar role.
• Experience in a similar role.
• Conversant with RICS code of practice in commercially property service charge.
• IOSH (within last 5 years) required.
• Proactive and adaptable working ethos.
• Be able to win the trust and co-operation of key property stakeholders.
• Have a bias for action whilst working within a rigid governance structure.
• Be an effective communicator.
• Be able to work autonomously, in multiple locations.
• Have the ability to confidently operate within a fast-paced and complex environment.

What You Can Expect From Us

You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.

Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay. We’ll offer you a competitive salary and benefits package.

Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...