Assistant Bid Coordinator

DGWGO Limited; St John's Town of Dalry; Remote; GBP 26,000 - 32,000; Full time

Benefits offered by this job

Generous annual leave

Flexible working

Employee assistance programme

Personal insurances

Health plans

Discounts

Salary sacrifice options

Job summary

Natural Power is seeking an Assistant Bid Coordinator to join the Construction Bid team at our Head Office in St John’s Town of Dalry, Castle Douglas. The role involves assisting in bid management, drafting PQQ responses, maintaining the bid tracker, and coordinating with the Finance team and project managers to ensure smooth handovers after contract award.

You’ll work 37.5 hours weekly, Monday to Friday, with a collaborative, fast-paced environment.

Qualifications

• Educated to National 5 / GCSE (or equivalent) in Maths and English.
• Strong Microsoft Office skills (Word, Excel, Outlook, PowerPoint).
• Excellent attention to detail and proofreading skills.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.
• Strong written communication and copywriting skills.
• Proactive, motivated and keen to learn.
• Ability to work collaboratively while also using initiative.
• Administrative or business support experience.
• Full UK driving licence.

Responsibilities

• Assist in delivery of bid management process for tenders, quotes and PQQs.
• Assist Bid manager and Senior Bid Co-ordinator in administrative tasks.
• Keep track of bid deadlines and update Bid Tracker.
• Assist in compiling tender documents for review and development.
• Draft PQQ responses.
• Format and check documents and maintain version control.
• Support bid input including procedural and commercial elements.
• Assist with NDAs and contract negotiation with in-house legal team.
• Create and maintain tender supporting information (case studies, team CVs).
• Collaborate with Finance and project managers for smooth handovers after contract.

Skills

Attention to detail

Copywriting

Time management

Teamwork

Initiative

Education

National 5 / GCSE in Maths and English

Tools

Microsoft Office

Job description

Main Tasks and Responsibilities

• Assist in the delivery of the bid management process for tenders, quotes, and pre-qualification questionnaires (PQQs).
• Assist the Bid manager and Senior Bid Co-ordinator in administrative tasks.
• Assist the Bid manager and Senior Bid Co-ordinator to keep track of bid deadlines and update the Bid Tracker document/system.
• Assist in compiling tender documents for review and development.
• Drafting PQQ responses.
• Formatting and checking of documents, and maintaining version control.
• Supporting the Bid manager and Senior Bid Co-ordinator in tender input, including procedural and commercial elements.
• Assist with NDA’s and contract negotiation processes, in collaboration with Natural Power’s in-house legal team and departmental management.
• Creation, collation and ongoing maintenance of tender supporting information, including case studies, experience summaries and team CVs.
• Collaboration with the Finance team and project manager, to ensure project handovers are delivered effectively once a contract has been agreed.
• Tender portal monitoring – identifying new opportunities.
• Assist in tender portal submissions.
• Ad-hoc business development support, in line with business requirements.

What We’re Looking For

• Educated to National 5 / GCSE (or equivalent) in Maths and English
• Strong Microsoft Office skills (Word, Excel, Outlook, PowerPoint)
• Excellent attention to detail and proofreading skills
• Ability to manage multiple tasks and deadlines in a fast-paced environment
• Strong written communication and copywriting skills
• Proactive, motivated and keen to learn
• Ability to work collaboratively while also using initiative
• Administrative or business support experience
• Full UK driving licence

This is a PERMANENT role, working 37.5 hours per week, Monday to Friday.

We will offer an engaging, collaborative and fast-paced environment alongside an excellent benefits package, including generous annual leave, flexible working, employee assistance programme, personal insurances, health plans, discounts and salary sacrifice options.

• generous annual leave
• flexible working
• employee assistance programme
• personal insurances
• health plans
• discounts
• salary sacrifice options

Natural Power is an equal opportunities employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status or disability status.

You can find the full role profile for this vacancy attached below. Details of all our currently available opportunities can be found on our website. Natural Power reserves the right to remove this vacancy at any time.

At Natural Power, we have been pioneers of positive renewable change for 30 years. If you’re looking for a job in the renewable energy industry, we could be just the place to advance your career.

As we continue to grow, we are now seeking to strengthen our Construction Bid team team with an Assistant Bid Coordinator at our

our Head Office at St John’s Town of Dalry, Castle Douglas.