Assistant Asset Manager- PFI Contracts

Boden Group; Greater London; Hybrid; GBP 42,000 - 66,000; Full time

Job summary

Boden Group in London is seeking an Assistant Asset Manager for a PFI Education Portfolio, with hybrid working. You will support monitoring obligations under the Management Services Agreement and related contracts, and act as alternate contact for Authority and FM Co.

You will audit performance, manage lifecycle plans, review maintenance schedules, and prepare board papers. Regular school-site visits, reporting, and ensuring corrective actions are implemented are essential.

Qualifications

• Professional and/or technical qualification (FM, Surveying or Construction related).
• Project management or consultancy experience.
• Education PPP/PFI experience, particularly FM operations.
• Understanding of PPP/PFI principles.

Responsibilities

• Assist in monitoring the delivery of and compliance with all obligations of the Management Services Agreement, Project Agreement and related contract documents and support the Asset Manager in the implementation of corrective actions.
• Develop and maintain a comprehensive understanding of the Project Agreements, Schedules and associated Project Documents.
• Regularly visit school sites to undertake audits, inspections and verify the quality of the Services being delivered.
• Monitor FM Co to ensure compliance with contractual and statutory obligations, performance and reporting requirements, escalating as needed.
• Assist in reviewing and approving the annual lifecycle plan with FM Co and Authority, monitor maintenance programmes and keep detailed records.
• Review the Schedule of Programmed Maintenance and Five-Year Maintenance Plan, monitoring performance for evidence of completion.
• Monitor Health and Safety management through inspections and audits.
• Audit reports and data for monthly Authority invoices and FM Co payments.
• Attend School Liaison meetings, chairing and reviewing minutes, ensuring actions progress.

Skills

Project management

Facilities management

FM operations

Education

PPP/PFI education experience

Job description

Assistant Asset Manager/ PFI Expiry Opportunity

London Based- Hybrid Working

• Professional and/or technical qualification (FM, Surveying or Construction related)
• Able to provide a clear Disclosure and Barring Service (DBS) Certificate
• Project management or consultancy experience.
• Education PPP/PFI experience, particularly FM operations
• Understanding of PPP/PFI principles

The Asset Manager will be responsible for the management of a PFI Education Portfolio, and also be the alternate point of contact for the Authority and FM Co. They will also be required to support the delivery of the project objectives in accordance with the project documents including:

• Assist in monitoring the delivery of and compliance with all obligations of the Management Services Agreement, Project Agreement and associated contract documents and supporting the Asset Manager in the implementation of any corrective actions.
• Will be required to develop and maintain a comprehensive understanding of the Project Agreements, Schedules and associated Project Documents.
• Regularly visit school sites to undertake audits, inspections and verify the quality of the Services being delivered to the Project Schools in accordance with Amber’s policies and procedures.
• Take a leading role in monitoring FM Co, to ensure compliance with contractual and statutory obligations, performance and reporting requirements. Including escalating to the Asset Manager and supporting any necessary corrective actions.
• Assist in reviewing and approving the annual lifecycle plan with FM Co and Authority. Monitor and report on the implementation of lifecycle works programme including sample quality monitoring, sign-off process for payment and maintaining detailed records of work and expenditure.
• Assist in reviewing the Schedule of Programmed Maintenance and Five-Year Maintenance Plan, undertaking periodic monitoring of the Service Provider’s performance to evidence completion and compliance.
• Assist in monitoring Health and Safety management through periodic inspections and Ambers H&S advisor audits.
• Assist in auditing all reports and data required for the monthly Authority invoices and payment of FM Co invoices including monitoring of payment mechanism reports and damage claims.
• Reviewing applications for payments/Service Provider invoices to ensure accuracy and to enable the timely submission of invoices/payments.
• As directed by the Asset Manager attend School Liaison meetings with FM Co and Schools Business Manager, chairing and reviewing minutes as required and ensuring actions are progressed in a timely manner.
• On the direction of the Asset Manager attend Project Liaison Group meetings with the Authority and the quarterly project Board Meetings, support on preparing and collating the Board Papers,
• Ensuring effective relationships are maintained with Project Co Directors, the Lender, the Authority, Schools and the Service Provider.
• Assist as necessary on project expiry initiates on the Portfolio