Assistant Administrator - Private Clients

JTC Group; Saint Helier; Hybrid; GBP 18,000 - 24,000; Full time

Job summary

JTC Group in Jersey is seeking an enthusiastic administrator to support the delivery of administration for a client portfolio. You will work under supervision of Senior Administrator / Assistant Manager and Manager, handling a range of clerical and client-facing tasks.

The role offers a hybrid working arrangement and provides exposure to finance-focused administration, including diary management, minutes, billing support, and compliance adherence.

Qualifications

• Recently completed A’ Levels, Baccalaureate or BTEC studies and seeking a career in Finance.
• Ability to work to deadlines and prioritize effectively.
• Excellent attention to detail.
• Good analytical skills.
• Strong communication skills with an enthusiastic and helpful outlook.
• Reliable, dependable, trustworthy and confidential.
• Willing to commence study towards a relevant professional qualification.

Responsibilities

• Liaise with intermediaries/clients as necessary and under the supervision of more senior team members.
• Check and maintain the central diary system to ensure that deadlines are met.
• Involvement in the review process from a trainee perspective to gain further exposure.
• Prepare minutes and assist with the billing and collection of debtors’ process.
• Prepare cheques, letters, and settle bills on behalf of client entities.
• Perform various tasks such as photocopying, scanning, filing and binding of documents.
• Assist various members of the group with routine administrative tasks.
• Adhere to Risk & Associated Compliance procedures in relation to regulatory requirements and AML legislation.
• Adhere to CPD requirements in accordance with qualification level in-house procedures.
• Adhere to the JTC core values and guiding principles.

Skills

Time management

Attention to detail

Analytical skills

Communication skills

Reliability & trustworthiness

Willingness to study

Education

A’ Levels / equivalent

Job description

PURPOSE OF JOB

The role holder will be required to assist in the administration duties and activities that are required to support the successful delivery of administration for a client portfolio. This will be under the supervision of the Senior Administrator / Assistant Manager and Manager.

EMPLOYMENT TYPE

Permanent

DEPARTMENT

Private Client

DIVISION

Private Client Services

WORKPLACE STRUCTURE

Hybrid

Role Overview

PURPOSE OF JOB

The role holder will be required to assist in the administration duties and activities that are required to support the successful delivery of administration for a client portfolio. This will be under the supervision of the Senior Administrator / Assistant Manager and Manager.

Main Responsibilities And Duties

• Liaise with intermediaries/clients as necessary and under the supervision of more senior team members.
• Check and maintain the central diary system to ensure that deadlines are met.
• Involvement in the review process from a trainee perspective to gain further exposure.
• Prepare minutes and assist with the billing and collection of debtors’ process.
• Prepare cheques, letters, and settle bills on behalf of client entities.
• Perform various tasks such as photocopying, scanning, filing and binding of documents.
• Assist various members of the group with routine administrative tasks.
• Adhere to Risk & Associated Compliance procedures in relation to regulatory requirements and AML legislation.
• Adhere to CPD requirements in accordance with qualification level in-house procedures.
• Adhere to the JTC core values and guiding principles.

Essential Requirements

• Recently completed A’ Levels, Baccalaureate or BTEC studies and seeking a career in Finance.
• Ability to work to deadlines and prioritize effectively.
• Excellent attention to detail.
• Good analytical skills.
• Strong communication skills with an enthusiastic and helpful outlook.
• Reliable, dependable, trustworthy and confidential.
• Willing to commence study towards a relevant professional qualification.

OUR COMMITMENT TO INCLUSION & WELLBEING

JTC is committed to fostering a healthy, inclusive organisation where all individuals feel welcome and feel able to participate in the workplace fully. We value different perspectives, backgrounds and lived experiences. This includes supporting employee wellbeing so that people feel equipped to thrive.