Assistant Administrator | Fund Services

Ocorian; Saint Helier; On-site; GBP 26,000 - 38,000; Full time

Job summary

Ocorian in Jersey is seeking an Assistant Fund Administrator to support the administration of client funds and investment structures within a collaborative team.

You will assist with regulatory requirements, governance documents, and client servicing while developing knowledge of fund administration and financial services. This is an excellent opportunity to build a long-term career in a professional environment.

Qualifications

• Educated to A-Level, degree level, or equivalent.
• Willingness to study towards a relevant professional qualification.

Responsibilities

• Support Fund Administrators with day-to-day administration of client funds and investment structures.
• Understand governing documents, agreements, and regulatory requirements for client entities.
• Act as a point of contact for allocated matters, replying to routine queries and escalating complex issues when required.
• Prepare and maintain records, correspondence, attendance notes, meeting packs, minutes, and other documentation.
• Assist with periodic client reviews and keep client files up to date.
• Support tax-related activities, including the preparation and submission of returns and the payment of tax liabilities where required.
• Identify and escalate issues, risks, or concerns to management.
• Maintain accurate database, statutory and client records, ensuring information is updated in a timely manner.
• Assist with accounting and financial administration activities, collaborating with internal teams.
• Support the billing process, including the preparation and review of draft invoices and billing information.
• Monitor outstanding debts and assist with debt management.
• Provide coverage during absences and ensure smooth handover of matters.
• Contribute to additional tasks and projects as requested by the Manager, Management Team, or Directors.

Skills

Administrative excellence

Attention to detail

Communication skills

MS Office

Teamwork

Time management

Problem solving

Education

A-Level or higher

Degree level or equivalent

Job description

Company Description

Fund services | Corporate | Capital markets | Private client | Regulatory & Compliance. We help clients succeed by unlocking new value through expertise, trust and scale. We deliver solutions that solve complex challenges faced by asset managers, financial institutions, corporates, high net-worth individuals and family offices.

With a curious mindset, we ask the right questions to get to the right solution, faster. We collaborate to win together, sharing successes and shaping the future of our global business. Our culture of support and recognition provides the tools and opportunities for you to grow, while unlocking the most value for our clients and making your mark withOcorian.

Expertise: We deliver specialist, tech-enabled solutions for our clients grounded on deep industry expertise.

Trust: We’re a trusted partner to over 8,000 clients globally. We are proud to have long‑lasting partnerships with our clients.

Scale: With more than 1,500 colleagues, we operate across 20+ countries, our scale enables us to support our clients globally and locally, providing a seamless client experience across borders and service lines.

Job Description

Purpose of the Role

We are looking for a proactive and detail-oriented Assistant Fund Administrator to support the delivery of fund administration services to a portfolio of client funds and investment structures. Working as part of a collaborative team, you will assist with a range of administrative, client servicing, and operational activities while developing your knowledge of fund administration, regulatory requirements, and the financial services industry. This is an excellent opportunity for someone looking to build a long-term career in fund administration and gain exposure to a variety of client structures within a professional and supportive environment.

Main Responsibilities

• Support Fund Administrators with the day-to-day administration of client funds and other investment structures.
• Develop an understanding of the governing documents, agreements, and regulatory requirements relevant to client entities.
• Act as a point of contact for allocated matters under supervision, responding to routine client and third-party queries and escalating more complex issues when required.
• Prepare and maintain accurate records, correspondence, attendance notes, meeting packs, minutes, and other documentation.
• Assist with periodic client reviews and ensure client files and records remain up to date.
• Support tax-related activities, including the preparation and submission of returns and the payment of tax liabilities where required.
• Ensure any issues, risks, or concerns are identified and escalated promptly to management.
• Maintain accurate database, statutory, and client records, ensuring information is updated in a timely manner.
• Assist with accounting and financial administration activities, working closely with internal teams where required.
• Support the billing process, including the preparation and review of draft invoices and billing information.
• Monitor outstanding debts and liaise with internal stakeholders to support effective debt management.
• Provide support to colleagues during absences and ensure a smooth handover of client matters when required.
• Contribute to additional tasks and projects as requested by the Manager, Management Team, or Directors.

Qualifications

• Educated to A-Level, degree level, or equivalent.
• Willingness to study towards a relevant professional qualification.

Skills, Knowledge And Experience

• Strong administrative and organisational skills, with excellent attention to detail and a methodical approach to work.
• Good written and verbal communication skills, with the ability to build positive working relationships with colleagues, clients, and external stakeholders.
• Strong IT skills, including proficiency in Microsoft Office applications.
• Previous office or administrative experience would be advantageous, although experience within funds or trust administration is not essential.
• An interest in financial services and a willingness to develop technical knowledge within a regulated environment.
• Positive, enthusiastic, and flexible approach, with a strong desire to learn and develop professionally.
• Strong interpersonal skills and the ability to work effectively both independently and as part of a collaborative team.
• A proactive, solutions-focused mindset with the confidence to seek guidance and escalating issues where appropriate.
• Good time management skills, with the ability to manage multiple tasks and meet deadlines.
• Commitment to delivering high-quality service, accuracy, and continuous improvement.

Additional Information

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful. These are:

• We are CLIENT CENTRIC – Clients are at the centre of our world, and we’re committed to providing expertise and specialist solutions to meet their most complex challenges.
• We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
• We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
• We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
• We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.

Equal Opportunities for Everyone

Please let us know if there’s anything we can do to make the process easier for you. You can reach us at [e-mail].

We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status.