Assistant Accounts Payable Manager

Firstport; Liss Forest; Hybrid; GBP 35,000 - 55,000; Full time

Job summary

FIRSTPORT is seeking an Assistant Accounts Payable Manager for a hybrid role based in the UK. The position offers 35 hours per week, with offices in New Milton or Worcester. You will supervise up to 8 direct reports within Estates Finance, driving AP processes, KPI reporting, and vendor compliance.

The role requires strong leadership, communication, and Excel skills, along with prior accounting or property management experience. AAT qualification is advantageous.

Qualifications

• Proven track record in accounting or property management environments.
• Strong customer focus and ability to lead by example.
• Excellent communication and listening skills.
• Advanced Excel skills and computer literacy are essential.
• Attention to detail with high accuracy.
• Experience supervising and developing a team.

Responsibilities

• Identify and grow talent to fill future leadership positions.
• Coordinate and support AP team performance and records.
• Provide training to Team Leaders and AP staff.
• Produce AP reporting and monthly KPI reporting.
• Ensure CIS compliance and other regulatory requirements.
• Handle escalated inquiries relating to AP activities.
• Maintain orderly accounting files and records.
• Implement process improvements and system integrations.
• Liaise with internal and external stakeholders.
• Oversee performance reviews, goal setting and training for the AP team.
• Authorize employees' expenses and entitlements.
• Model FIRST values and the Code of Business Conduct.
• Carry out additional ad-hoc duties within Estates Finance.

Skills

Customer focus

Lead by example

Communication skills

Excel proficient

Attention to detail

Accounting experience

AAT preferred

Problem solving

Organisation skills

Team leadership

Tools

None

Job description

Job description

Job Role: Assistant Accounts Payable Manager

Location: Hybrid (New Milton or Worcester)

Job Sector: Finance

Hours: 35 hours per week

As the Accounts Payable Assistant Manager, you will contribute to our vision of being the leading residential property manager by:

• Using your strong communication and leadership skills to supervise and support the team in their day-to-day tasks and KPI’s
• Having excellent organisational skills, using initiative, and taking ownership of problems through to successful resolution
• Working collaboratively, efficiently, and proactively in a high volume and fast paced environment

This role reports to the Accounts Payable Manager and has a team of up to 8 direct reports.

Main Responsibilities

• Identifying and growing one’s own talent to fill leadership positions in the future
• Supporting and coordinating of team members for the accounts payable function. Including but not limited to, performance management, employee relations, maintain any department records allocated etc.
• Assist with training and support to ensure Team Leaders and wider Accounts Payable team are adequately skilled for their roles.
• Accounts payable reporting and monthly KPI reporting
• Ensure compliance with CIS regulation and other regulatory bodies
• Dealing with escalated correspondence and telephone enquiries arising from Accounts Payable activity
• Responsibility for ensuring that accounting files and records are kept up to date and in good order
• Identify and implementing process improvement opportunities
• Supporting the integration of acquisitions and new systems
• Liaising with internal and external stakeholders
• Assisting the development and performance of accounts payable team, including goal setting, performance measurement, appraisals and training
• Authorising employees’ expenses and entitlements
• Set an example for others by championing the Company FIRST values, Customer Charter principles and the Code of Business Conduct
• Any other ad-hoc duties as required within the Estates Finance function

Skills and Experience

• Strong customer focus
• To lead by example, coach and support teams and colleagues
• Excellent communication and listening skills
• Computer literacy (particularly Excel) is essential
• Accurate with strong attention to detail
• Previous experience in an accounting or property management-based environment is essential
• Working toward a professional accounting qualification such as AAT would be an advantage
• Use of initiative in decision making and problem solving
• Have a positive and motivational attitude
• Excellent organisation skills with the ability to work to tight deadlines
• To achieve set goals and targets
• Able to promote a collaborative approach with all areas of the business
• Able to resolve queries and complaints promptly and effectively
• To work in accordance with FIRST values

Our Values

Friendly – We look out for people’s best interests and show them we care by dealing with them in a warm and friendly manner.

Inventive – We’re creative and resourceful. We strive to improve what we do and how we do it, so we can provide the best ideas and solutions to look after people, their homes and communities.

Respectful – We listen, consult and take on-board people’s opinions and needs. We understand the importance of the home and community in people’s lives, and act with respect at all times.

Skilled – We’ve the qualifications, experience and take great pride in our work to consistently deliver the highest standards and value for money. We’re informed, and we’re always building on that knowledge to constantly improve our quality of service.

Trustworthy – We’re always professional, reliable, open and honest. People can depend on us to keep our promises and follow through on our commitments.