ASC Procurement and Brokerage Officer

Civic Recruitment Limited; London Borough of Hackney; On-site; GBP 34,000 - 49,000; Full time

Job summary

Civic Recruitment Limited has a 6-month contract role with a Local Authority. The position focuses on gathering, analyzing and managing performance data, providing admin support, and assisting with procurement projects and contract/payments processes.

The role includes supporting the Brokerage Team, using relevant frameworks, managing records, and ensuring efficient administration within an umbrella pay arrangement at £29.97 per hour. Working hours are to be confirmed.

Qualifications

• Strong ICT skills with Microsoft Office, databases, advanced spreadsheets, graphs, statistics, and project management tools.
• Experience in conducting financial analysis, research, and preparing information and reports for procurement services or other officers.
• Experience managing information and publication systems, including IT-based and paper-based systems.

Responsibilities

• Offer administrative support for procurement projects, service meetings, and seminars, including organising meetings and taking minutes.
• Develop and maintain both electronic and paper-based filing, scanning, and archiving systems.
• Assist in pre-qualification and tender evaluation by collecting and verifying documentation, following up on missing information, and distributing documents for action.
• Obtain references from bidders and tenderers.
• Keep accurate records of team expenditure and income, use the Council's financial management system to process orders, and support supplier payments.
• Aid in the implementation and ongoing use of e-tendering within the service.
• Maintain effective follow-up and bring-forward systems.

Skills

Microsoft Office

Databases

Advanced spreadsheets

Graphs

Statistics

Project management tools

Job description

In the modern job market, organisations in both public and private sectors face significant workforce challenges. Public sector entities, such as local councils and central government departments, often struggle with lengthy recruitment processes, limited access to qualified candidates, and stringent budgetary and regulatory constraints. Private sector businesses, on the other hand, encounter high turnover rates, difficulties managing a mix of permanent and temporary staff, and challenges in sourcing specialised talent for niche industries. These sector-specific obstacles, coupled with the universal complexities of payroll management, create a pressing need for efficient workforce solutions. Civic Recruitment Limited addresses these challenges with innovative recruitment and payroll solutions tailored for diverse organisational needs. Recognising the critical hurdles organisations face, the company leverages its expertise to streamline processes, reduce recruitment times, and alleviate administrative burdens. With an extensive database of over 1 million pre-screened candidates, Civic Recruitment Limited is well positioned to cater to the specific needs of both public and private sectors.

Job Description

6 months contract with a Local Authority

Summary

• This is a 6-month contract position with a Local Authority, offering a pay rate of £29.97 per hour under an umbrella arrangement. The role focuses on gathering, analyzing, and managing performance data, providing administrative support, assisting with procurement projects, and supporting contract and payment processes. Additionally, the position involves offering administrative assistance to the Brokerage Team, utilizing relevant frameworks.

Responsibilities

• Offer administrative support for procurement projects, service meetings, and seminars, including organising meetings and taking minutes.
• Develop and maintain both electronic and paper-based filing, scanning, and archiving systems.
• Assist in pre-qualification and tender evaluation by collecting and verifying documentation, following up on missing information, and distributing documents for action.
• Obtain references from bidders and tenderers.
• Keep accurate records of team expenditure and income, use the Council's financial management system to process orders, and support supplier payments.
• Aid in the implementation and ongoing use of e-tendering within the service.
• Maintain effective follow-up and bring-forward systems.

Requirements:

• Strong ICT skills with proficiency in Microsoft Office, especially databases, advanced spreadsheets, graphs, statistics, and project management tools. Familiarity with web and desktop publishing software is a plus.
• Experience in conducting financial analysis, research, and preparing information and reports for procurement services or other officers.
• Experience managing information and publication systems, including both IT-based and paper-based systems.

Additional Information

• Working hours tbc.
• An enhanced DBS check is required.
• Payments are made bi-weekly.
• The application deadline is 20th November 2026.