Art Market Client Success Coordinator

Halcyon; England; On-site; GBP 25,000 - 35,000; Full time

Job summary

Halcyon is seeking a proactive Client Services Coordinator to support our Art Consultants and coordinate with Operations, Creative, Sales and Accounts. You will help ensure client transactions progress smoothly and opportunities are maximised.

This full-time, permanent role requires 3+ years in coordination or client services, excellent English, strong organisation, and a collaborative mindset. Proficiency in Microsoft Office and attention to detail are essential.

Qualifications

• 3+ years coordination or client services experience.
• Excellent written and verbal English.
• Strong communication and interpersonal skills.
• Highly organized with attention to detail.
• Ability to manage multiple priorities.
• Proficiency in Microsoft Office.
• Right to work in the UK (no visa sponsorship).

Responsibilities

• Track and follow up on client transactions.
• Monitor transaction progress and resolve bottlenecks.
• Track artwork availability, reservations, and stock status.
• Arrange sales presentations with the Creative team.
• Coordinate with stock teams on artwork movement.
• Assist with invoicing preparation and liaise with Accounts.
• Monitor payment status and support query resolution.
• Prepare reports, documents, and meeting materials.
• Maintain accurate filing and database records.
• Identify and improve internal workflows across departments.

Skills

Coordination

Client Services

English fluency

Team player

Highly organized

Attention to detail

Numerical accuracy

Multi-priority

Microsoft Office

Tools

Microsoft Office

Job description

Halcyon is seeking a proactive Client Services Coordinator to support our Art Consultants and coordinate with Operations, Creative, Sales and Accounts. You will help ensure client transactions progress smoothly and opportunities are maximised.

This full-time, permanent role requires 3+ years in coordination or client services, excellent English, strong organisation, and a collaborative mindset. Proficiency in Microsoft Office and attention to detail are essential.