Art Client Success & Coordination Specialist

Halcyon; England; On-site; GBP 28,000 - 34,000; Full time

Job summary

Halcyon is seeking a highly organized Client Services Co-ordinator to support our Art Consultants in delivering excellent client experiences. The role requires close collaboration with Operations, Creative, and Sales to maximise opportunities and ensure smooth client transactions.

Responsibilities include tracking transactions, managing artwork availability and stock, coordinating with stock and accounts for invoicing, and preparing reports.

Qualifications

• 3+ years of coordination or client services experience.
• Excellent communication and interpersonal skills.
• Very strong English language skills, both written and verbal.
• Team player with collaborative mindset.
• Highly organised with strong attention to detail.
• Strong numerical accuracy for data and invoicing.
• Ability to manage multiple priorities.
• Proficiency in Microsoft Office (Word/Excel/Outlook).

Responsibilities

• Track and follow up on client transactions.
• Monitor transaction progress and resolve bottlenecks.
• Track artwork availability, reservations, and stock status.
• Arrange sales presentations with the Creative team.
• Coordinate with stock teams on artwork movement.
• Assist with invoicing preparation and liaise with Accounts.
• Monitor payment status and support query resolution.
• Prepare reports, documents, and meeting materials.
• Maintain accurate filing and database records.
• Identify and improve internal workflows across departments.

Skills

Coordination

Client Services

Communication

English Proficiency

Team Player

Attention to detail

Numerical accuracy

Multitasking

MS Office

Tools

Microsoft Office

Job description

Halcyon is seeking a highly organized Client Services Co-ordinator to support our Art Consultants in delivering excellent client experiences. The role requires close collaboration with Operations, Creative, and Sales to maximise opportunities and ensure smooth client transactions.

Responsibilities include tracking transactions, managing artwork availability and stock, coordinating with stock and accounts for invoicing, and preparing reports.