APS: Office Administrator

Obsequio Group; Nottingham; On-site; GBP 24,000 - 29,000; Full time

Benefits offered by this job

Company vehicle

Job summary

APS Security & Fire, part of Obsequio Group, is recruiting an Office Administrator in Nottingham. This office-based role (Mon-Fri) supports maintenance operations, coordinates jobs, and ensures high-quality service and accurate administration across customer and contractor interactions.

You will manage scheduling, invoicing support, documentation in Simpro, and KPI reporting, contributing to efficient operations and a professional customer experience within a busy security services environment.

Qualifications

• Excellent planning and organisational skills.
• Strong time management and ability to prioritise.
• Clear communication and customer service aptitude.
• Professional approach when dealing with colleagues and customers.
• Ability to work with multiple departments and adapt to changing priorities.
• Attention to detail and accurate documentation.

Responsibilities

• Maintenance coordination: plan and schedule maintenance jobs with contractors.
• Job management: monitor jobs from booking to completion and file reports.
• Customer service: respond to queries via phone and email with a high standard of service.
• System administration: maintain customer/job data in Simpro.
• Reporting & compliance: produce daily, monthly, and KPI reports.
• Invoicing & account administration: support monthly invoicing and cancellations.
• General administration: provide support across the business as required.

Skills

Planning

Time management

Communication

Customer service

Job description

APS

Administrator – Fire and Security

Location Nottingham - Office based, Mon-Fri only

Salary: £26500, plus company benefits

About APS

APS Security & Fire is an NSI Gold approved company with over 20 years of experience in the fire and security industry, dedicated exclusively to serving commercial clients. We design, install, monitor, and maintain intruder alarms, fire alarms, CCTV, access control, and integrated security systems. Our commitment to quality means that we only use high-grade equipment that meets both UK and EU standards, ensuring reliability and compliance. We are East Midlands located with regional travel across this area only.

APS is proudly part of Obsequio Group ; Our businesses all deliver expert safety and compliance services across the UK, supporting both public and private sector clients, solving complex compliance challenges for operators, developers, estates teams and within facilities management.

About the Role

APS Security and Fire is looking for an organised, proactive and professional Office Administrator to join our team. This is a varied role that plays an important part in ensuring our maintenance operations run efficiently, our customers receive excellent service, and our administrative processes are completed accurately and on time.

What We're Looking For

The successful candidate will be highly organised, reliable and able to manage a busy workload while maintaining excellent attention to detail. You will be confident communicating with customers, contractors and colleagues and will be comfortable adapting to changing priorities and schedules.

You will demonstrate:

• Excellent planning and organisational skills.
• Outstanding time management and the ability to prioritise effectively.
• Strong communication and customer service skills.
• The ability to work closely and effectively with other departments.
• A professional and positive approach when working with colleagues and customers.
• Flexibility and the ability to adapt to changing schedules and priorities.
• Excellent attention to detail.
• The ability to produce accurate, professional documentation within required timescales.
• A proactive approach to identifying and resolving issues.

Key Responsibilities

As an Office Administrator, you will play a key role in coordinating our maintenance operations and supporting the wider business. Your responsibilities will include:

• Maintenance Coordination: Planning and scheduling maintenance jobs, arranging customer appointments, coordinating contractors and managing engineer workloads.
• Job Management: Monitoring maintenance jobs from initial booking through to completion, ensuring all documentation, certificates, reports and follow-up visits are actioned promptly.
• Customer Service: Communicating with customers by phone and email, responding to queries and ensuring a professional and efficient service at all times.
• System Administration: Maintaining accurate and up-to-date customer and job information within Simpro and ensuring the system is effectively monitored and managed.
• Reporting & Compliance: Producing and maintaining regular internal and external reports, including daily, monthly and KPI reporting requirements.
• Invoicing & Account Administration: Supporting monthly invoicing and processing customer account cancellations accurately and efficiently.
• General Administration: Providing administrative support across the business and completing additional tasks as required by management.

What We Offer

• Base salary up to £26500
• Company vehicle
• Supportive management and a positive working environment

Why Join APS Security?

This is an excellent opportunity to join a professional and supportive team within a busy security services environment. You will have a varied role with the opportunity to make a real contribution to the smooth running of our maintenance operations and the service we provide to our customers.

APS is an equal opportunities employer committed to diversity and inclusion.
We welcome applications from all qualified candidates regardless of background.

This job specification is not exhaustive and may be subject to modification in line with business requirements.