Apprentice Receptionist and Administrative Assistant

University of Oxford; Oxford; Presencial; GBP 24.000 - 29.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

38 days annual leave

Pension scheme

Employee Assistant Programme (EAP)

Childcare services

Family leave schemes

Cycle and car loan schemes

Discounted bus travel

Membership to social/sports clubs

Descripción de la vacante

The University of Oxford invites applications for an Apprentice Receptionist and Administration Assistant, based in BioEscalator, Oxford. You will complete a Business Administrator level 3 Apprenticeship over 1.5 years within a 2-year contract, gaining hands‑on reception and administration experience.

This full-time role (36.5 hours) runs 8:30am–4pm with some flexibility, offering training, exposure to biomedical start‑ups, and a supportive team focused on professional development and excellent

Formación

• GCSE-level literacy and numeracy skills (or equivalent).
• Good communication skills, both written and spoken.
• Excellent attention to detail and organisational abilities.
• Proficiency with Office365, including Excel, Word, and Outlook.
• A proactive and adaptive approach to problem‑solving.

Responsabilidades

• Provide a professional welcome to all visitors and manage the day‑to‑day running of the reception.
• Organise room bookings, parking, manage access rights and coordinate diary activities.
• Support financial administration, including processing orders and maintaining office supplies.
• Assist with event preparation and provide support on the day to ensure smooth delivery.
• Help maintain up-to-date databases and general office organisation.

Conocimientos

Communication skills

Attention to detail

Office365 proficiency

Proactive problem solving

Customer service

Educación

Business Administrator Level 3 Apprenticeship

GCSE English & Maths

Herramientas

Office365

Excel

Word

Outlook

Descripción del empleo

As an Apprentice Receptionist and Administration Assistant, you will be a key member of the BioEscalator team, managing reception and supporting the team's administrative functions. You will gain hands‑on experience in tasks such as handling enquiries, supporting financial processes and events and assisting with day‑to‑day operations.

Job Details

• You will complete a Business Administrator level 3 Apprenticeship through Abingdon and Witney College, attending training sessions as part of a 1.5-year training programme within a 2-year contract.
• Based at the BioEscalator, this role places you at the centre of a vibrant community of start-ups, offering a unique environment to build valuable customer service and administrative skills.
• This is a full-time post (36.5 hours per week) and the core hours are 8.30am - 4pm with some flexibility with start and finish times.

What You Will Do

Full training will be provided as part of the apprenticeship:

• Provide a professional welcome to all visitors and manage the day‑to‑day running of the reception.
• Organise room bookings, parking, manage access rights and coordinate diary activities.
• Support financial administration, including processing orders and maintaining office supplies.
• Assist with event preparation and provide support on the day to ensure smooth delivery.
• Help maintain up-to-date databases and general office organisation.

We seek motivated individuals with a passion for learning and a commitment to supporting others. Previous experience is not required - just a proactive and can‑do attitude and a willingness to learn and take on new challenges.

Essential Skills

• GCSE-level literacy and numeracy skills (or equivalent).
• Good communication skills, both written and spoken.
• Excellent attention to detail and organisational abilities.
• Proficiency with Office365, including Excel, Word, and Outlook.
• A proactive and adaptive approach to problem‑solving.

Desirable Skills

• Interest in supporting business operations in biomedical start‑ups.

Medical Sciences Divisional Office, BioEscalator, Innovation Building, Old Road Campus, Oxford OX3 7FZ OX

£26,686 This is an exciting opportunity to kickstart your career at the BioEscalator, the University of Oxford's incubator for early‑stage biomedical start‑up companies. This role offers a fantastic pathway to develop essential skills, providing professional and high‑quality customer service and administrative support within a collaborative team at the heart of Oxford's thriving innovation community.

Benefits

• 38 days annual leave - including Bank holiday
• An excellent contributory pension scheme
• Employee Assistant Programme (EAP)
• A comprehensive range of childcare services
• Family leave schemes
• Cycle and electric car loan schemes
• Discounted bus travel and season ticket travel loans
• Childcare services
• Membership to a variety of social and sports clubs

This apprenticeship offers full training, allowing you to build valuable skills while working towards a qualification. If you're ready to make a difference and gain hands‑on experience in a professional environment, we encourage you to apply!