Apprentice Receptionist & Admin Assistant – Start in Ops

University of Oxford; Oxford; On-site; GBP 24,000 - 29,000; Full time

Benefits offered by this job

38 days annual leave

Pension scheme

Employee Assistant Programme (EAP)

Childcare services

Family leave schemes

Cycle and car loan schemes

Discounted bus travel

Membership to social/sports clubs

Job summary

The University of Oxford invites applications for an Apprentice Receptionist and Administration Assistant, based in BioEscalator, Oxford. You will complete a Business Administrator level 3 Apprenticeship over 1.5 years within a 2-year contract, gaining hands‑on reception and administration experience.

This full-time role (36.5 hours) runs 8:30am–4pm with some flexibility, offering training, exposure to biomedical start‑ups, and a supportive team focused on professional development and excellent

Qualifications

• GCSE-level literacy and numeracy skills (or equivalent).
• Good communication skills, both written and spoken.
• Excellent attention to detail and organisational abilities.
• Proficiency with Office365, including Excel, Word, and Outlook.
• A proactive and adaptive approach to problem‑solving.

Responsibilities

• Provide a professional welcome to all visitors and manage the day‑to‑day running of the reception.
• Organise room bookings, parking, manage access rights and coordinate diary activities.
• Support financial administration, including processing orders and maintaining office supplies.
• Assist with event preparation and provide support on the day to ensure smooth delivery.
• Help maintain up-to-date databases and general office organisation.

Skills

Communication skills

Attention to detail

Office365 proficiency

Proactive problem solving

Customer service

Education

Business Administrator Level 3 Apprenticeship

GCSE English & Maths

Tools

Office365

Excel

Word

Outlook

Job description

The University of Oxford invites applications for an Apprentice Receptionist and Administration Assistant, based in BioEscalator, Oxford. You will complete a Business Administrator level 3 Apprenticeship over 1.5 years within a 2-year contract, gaining hands‑on reception and administration experience.

This full-time role (36.5 hours) runs 8:30am–4pm with some flexibility, offering training, exposure to biomedical start‑ups, and a supportive team focused on professional development and excellent