Alumni Engagement & Events Assistant

Diversity Dashboard; Sheffield; Hybrid; GBP 25,000 - 29,000; Full time

Benefits offered by this job

38 days annual leave (pro rata) and購入?

Flexible working

Generous pension

Discounts and rewards

Staff networks and mentoring

Recognition awards

Family-friendly policies

Job summary

The University of Sheffield invites applications for an Administrative Assistant in the Alumni Relations Team. You will support communications, events, volunteering and international activities and interact with alumni and internal teams.

You will manage email communications, event logistics and CRM data, ensuring accurate records and smooth operations across CAR functions. Hybrid, fixed-term role beginning now.

Qualifications

• GCSE level including maths and English with good numeracy and literacy.
• Excellent written communication with attention to detail.
• Strong relationship-building and customer service skills.
• Proven time management and organisational abilities.
• Ability to work in a team and independently.

Responsibilities

• Provide administrative support across Alumni Relations (communications, events, volunteering and international).
• Serve as point of contact for alumni and university departments by phone, email or in person.
• Assist with organising reunions and on-campus events, updating CAR webpages.
• Prepare and send emails on behalf of CAR and other departments; schedule social posts.
• Coordinate virtual and in-person events, manage registrations, attendance lists and CRM data.
• Moderate international online groups, verify alumni status and eligibility.
• Requisition and stock marketing collateral; support with stock takes and reordering.
• Collaborate with CAR staff to improve processes; provide cover during absences.
• Maintain data confidentiality in line with data protection act.

Skills

GCSE level requirements

MS Office

Google Suite

Excellent written communication

Relationship building

Customer service

Time management

Teamwork

Flexibility

CRM experience

CMS experience

Education

GCSE grades A-C or 9-4 in maths/English

Tools

Raiser's Edge

CMS (content management systems)

Job description

The University of Sheffield invites applications for an Administrative Assistant in the Alumni Relations Team. You will support communications, events, volunteering and international activities and interact with alumni and internal teams.

You will manage email communications, event logistics and CRM data, ensuring accurate records and smooth operations across CAR functions. Hybrid, fixed-term role beginning now.