AI-Driven Executive Assistant to C-Suite Leaders

QTS Realty Trust; Greater London; On-site; GBP 50,000 - 70,000; Full time

Job summary

QTS Realty Trust is seeking an experienced Executive Assistant to support our senior leadership in a fast-paced, global data center environment. The role focuses on calendar and travel management, executive communications, stakeholder coordination, and AI-enabled workflow optimization to keep the business moving smoothly.

You will handle confidential information with discretion, draft high-quality communications, prepare briefing notes, and coordinate complex travel, expenses, and meetings

Qualifications

• Significant experience supporting senior executives in fast-paced environments.
• Strong AI fluency with practical experience using AI tools to improve drafting and planning.
• Excellent calendar management, prioritisation and trade-offs.
• Advanced travel coordination with international multi-city itineraries.
• Strong expense management with attention to policy and documentation.
• Excellent written and verbal communication and professionalism.

Responsibilities

• Manage executive calendar across time zones, prioritising meetings and focus time.
• Coordinate leadership meetings, offsites, reviews, customer meetings, and agendas.
• Draft and edit executive communications and summaries with AI-assisted workflows.
• Create repeatable AI-enabled processes for admin tasks like travel planning and inbox triage.
• Ensure discretion with confidential information and professional interactions.
• Support travel arrangements, expense reporting, and post-trip reimbursements.

Skills

Executive support

Calendar management

Travel coordination

Expense management

Communications

Discretion and professionalism

Tools

Microsoft 365

Outlook

Teams

Word

Excel

PowerPoint

OneNote

SharePoint

AI-enabled tools

Job description

QTS Realty Trust is seeking an experienced Executive Assistant to support our senior leadership in a fast-paced, global data center environment. The role focuses on calendar and travel management, executive communications, stakeholder coordination, and AI-enabled workflow optimization to keep the business moving smoothly.

You will handle confidential information with discretion, draft high-quality communications, prepare briefing notes, and coordinate complex travel, expenses, and meetings